Legal Templates

Free Form 940

Use our free 940 form to report on the Federal Unemployment Tax Act (FUTA) taxes you paid, or have yet to pay, for the year 2022.

Updated January 18, 2023

Use Form 940 if you’re an employer that needs to report any Federal Unemployment Tax Return (FUTA) tax payments you’ve made over the calendar year.

Table of Contents

What is Form 940?

Form 940 is an IRS form that you can use to report on federal and state unemployment taxes for your business. FUTA states that every employer has to pay taxes that contribute to the unemployment insurance fund.

This document uses many factors to calculate the amount of FUTA tax owed:

  • Location(s) of your place of business
  • Tax liability by quarter (determined by the number of employees)
  • State unemployment tax (you get a tax credit for paying this)
  • Total and adjusted FUTA tax amount

Who Should File Form 940?

In general, you must pay the FUTA tax and file Form 940 if:

  • You paid $1,500 or more to employees for any calendar quarter (e.g., January to March, etc.) of the year.
  • You had at least one employee work any part of a day for 20 or more different weeks throughout the tax year.

Why Use Our 940 Form Builder?

Using our builder to complete Form 940 can help in the following ways:

  1. Our builder’s simple language helps you with the complicated calculations for each step on the form — making it easier to figure out what you need to report.
  2. Avoid overpaid fees or underpaid FUTA tax. Our questions and prompts are easy to understand, so you won’t be penalized because of calculation errors.

When Are 940 Forms Due?

The due date for filing your Form 940 is January 31, 2023, for the current tax year. However, you can file by February 10, 2023, if you’ve made all of your FUTA tax payments on time. The IRS recommends that you file the form electronically.

What is the Difference Between Form 940 and Form 941?

Though they are both used by employers, Form 940 is used to report unemployment tax, while Form 941 is for reporting taxes withheld from employee wages, such as Social Security tax and Medicare tax.

Form 940 Sample

You can check out our Form 940 sample to figure out if this document suits your needs. If you don’t want to use our document builder, you can download and print our blank Form 940 template in PDF format.

form 940 template

 

Related Employer Tax Forms Documents

  • Form 1099-MISC: Use a 1099-MISC form to report non-salary income paid to non-employees.
  • Employee Evaluation Template: Review your employees' performance with our employee evaluation form.
  • Form W-2: W-2, known officially as a “Wage and Tax Statement,” is a tax form employees use to file federal and state taxes.
  • Form I-9: If you need to verify a new employee's identity and eligibility to work in the United States, use Form I-9.