Table of Contents
- Download a Free Rental/Lease Application Template
- Rental Application: The Basics
- How to Write Your Own – 6 Critical Sections
- FAQ (Frequently Asked Questions)
1. Download a Free Rental/Lease Application Template
We offer three free-to-download forms to help with your tenant selection. Each one comes in a different format, and are certain to fit any requirements you may have.
Template 1 – MS Excel
Our Excel document is perfect for both hand-writing and typing. With this, applicants are able to spread their information out over two pages with each question having its own distinct box for greater clarity.
This file can also be completely customized based on the preferences of the landlord.
Simply add or delete rows and columns as you see fit, and make this free form entirely your own.
Click here to download your free Excel Document
Template 2 – MS Word
Our MS Word version is our most popular, having been downloaded hundreds of times. Spartan and straight-forward, it’s perfect for quicker applications and a no-frills process.
For a quick and easy process, we recommend that you simply use our free document creator that gives helpful tips along the way.
Otherwise, this document will work perfectly in all versions of Microsoft Word.
Click here to download your free MS Word Document
Template 3 – Google Drive
Our Google Drive version marries the best of both worlds, with boxes for information and specific questions delineated below.
Both clear and fast, and employing Google’s dynamic cloud technology, this document is perfect for those of you who are tech savvy.
Remember to save your own file. Then, you can edit it on the document itself, and simply share the link. Or, simply print it out and fill it in by hand.
Click here to access our free Google Drive Document
2. Rental Application: The Basics
This document is used by landlords seeking to find responsible renters.
Before renting their home, condo, apartment, or basement studio, landlords should screen prospective tenants for trustworthiness and reliability. A standard form allows landlords to run a background check and credit check on each person who wants to live on their property. The landlord may charge a fee to cover the cost of checking someone’s criminal and credit history.
Landlords often use this form to find the best renter in the following situations:
- Rental properties are in high demand in your area
- Concern about the ability of renters to pay consistently
- Rent control or rent stabilization laws make it difficult to raise rent
- Eviction procedures in the area make it difficult to remove bad tenants
PDF Sample Rental Application
The sample rental application below details an agreement between the landlord and an a potential tenant. The form includes common application sections, including pets, work history, and rental history. Furthermore, in this example, there is space for the landlord to sign along with the tenant.
Rental Application Complete3. How to Write Your Own – 6 Critical Sections
To write your own complete and comprehensive lease application, follow these 6 simple steps:
Basic Applicant Info
Before anything else, your document should ask the applicant their most basic identifying information. This section should include:
- Name
- Identification numbers, including social security and drivers license numbers
- Phone numbers (mobile and residential)
- Other proposed residents and relationship to them
Residence History
Be sure you include this section in your form – reviewing an applicant’s residence history gives you great insight into what kind of tenant they may prove to be. Include:
- Information on current address, as well as two previous residences
- Full address including city, state, and zip
- Dates of residency (i.e., when did they move in and move out)
- Owner / Manager, and contact information
- Reasons for moving and whether they were asked to move out
- Rent price, due date, and payment conditions (e.g., paid in full, in cash, etc.)
Employment History
Considering you’ll be collecting rent, you will want to make sure an applicant can reliably pay it. The best way to ensure this is to make sure your document asks tenants about their work history. Include the following:
- Information for current employer, as well as the two previous
- Employer name (company name), contact information, and address
- Tenure as an employee (i.e., when did they start and when did they leave the company)
- Job title and responsibilities
- Supervisor name and contact information
- Monthly pay and nature of work (e.g., part-time, full-time, salaried, temp, etc.)
Credit History
This section can be a little difficult to be certain of, but it’s still prudent to have an applicant list as much financial and credit info as possible. Make sure they include:
- Info for savings and checking accounts, credit card, and auto loan if they have one
- Institutions at which they have accounts, as well as current balance
- Authorization for you to run a credit check
References
Your document should ask renters to include references, preferably past landlords or neighbors. They should give information for:
- Name of reference
- Relationship to applicant
- Contact info
Extended Questions, Authentication, and Signatures
The rest of the form can be made up of questions pertinent to the property or related to tenant behavior. Some common questions that should appear on the application include:
- Why they are currently looking to move
- Vehicle information including make, model, year, color, mileage, and license plate number
- Whether the applicant or other tenants smoke
- Estimated length of stay
- Bankruptcy and criminal history
- Pets
- Eviction history
- Problems with past landlords/ current landlord
- Notes regarding credit and criminal check
- Co-signer, or a guarantor who can loan money for rent should the applicant fall short.
Note that it requires the applicant to certify that they are telling the truth. If they have provided any false or incomplete information, the landlord can reject them.
At the end of the form, have them authorize you to run a background and credit check. They also must state that all of the information provided is correct and agree to you checking up on of all of that information. Finally, both you and the applicant can sign and date (along a co-signer if necessary).
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