An Indiana Rental Application is a document used by landlords, property owners, and real estate companies to screen potential tenants before offering a lease agreement.
The process helps ensure that applicants are law-abiding citizens with the financial means to pay rent.
Typically, a standard rental application form allows the landlord to run credit and background checks that provide information on past evictions, finances, employment, and criminal history.
Indiana Rental Application Fees
In addition to completing the rental application, prospective tenants typically pay a rental application fee to cover administrative costs associated with conducting background checks and processing the application.
The payment also illustrates the renter’s earnest intention to rent.
- This fee is usually non-refundable regardless of whether or not the landlord chooses the applicant
- Indiana law doesn’t limit the amount a property owner can charge for a rental application fee.
- Some landlords expect every adult listed on the rental application to pay the application fee, but a property owner may waive the fee for secondary renters.
- Indiana has no law on how much security deposit a landlord can charge a tenant. But, the law requires the landlord to return the deposit within 45 days of the lease end if the tenant leaves the property in good condition with only normal wear and tear.
- No Indiana statutes govern pet deposits. However, federal fair housing law prohibits landlords from collecting pet deposit fees for service animals.
Authorization for Indiana Background Check
The federal Fair Housing Act prohibits property owners from refusing to rent to a tenant based on race, color, religion, sex (including gender identity and sexual orientation), national origin, familial status, or disability.
However, an applicant’s background or credit checks could reveal information that a landlord can use to deny entering into an Indiana Rental Agreement, including:
- Poor credit
- Criminal background (especially crimes involving drugs, violent offenses, and crimes against children
- History of previous eviction
You will need a background check authorization form signed by the applicant before looking into their credit history and background. You may use a separate form or include a statement on your rental application that secures consent.
How To Conduct an Indiana Eviction Record Search
The Indiana Courts Public Portal makes it easy for landlords to conduct their eviction record searches by entering an applicant’s name and identifying information.
The resulting report will show any legal actions against the tenant due to unpaid rent or failure to vacate a property after being given proper written notice.
- Click on “search cases.”
- Select the “name” tab at the top of the page.
- Enter the applicant’s full name and date of birth.
- Select “all Odyssey courts.”
- Check the “limit search to” box for civil cases.
Other Resources for Indiana Landlords
- Indiana Fair Housing. This site provides landlords and tenants with information about protections from housing discrimination guaranteed by the Indiana Fair Housing Act, tools to stay within the law, and opportunities for redress.
- Indiana Sexual Offender Registry. In Indiana, people convicted of sex crimes must register for a minimum of ten years; some individuals are subject to lifetime registration. This site offers a county-by-county search for sexual offenders in Indiana who are required to keep the public aware of their location.
Indiana law prohibits landlords from discriminatory housing practices against tenants based on race, color, national origin, religion, sex, familial status, or disability.
The Fair Housing Center of Central Indiana reports more than 200 claims of unfair housing practices yearly in the state.
How to Write a Rental Application
Follow the steps below to write a rental application in Indiana.
Step 1 – Fill in Property Address Information
Write the date of the rental application and the address of the rental property.
Step 2 – Collect Basic Rental Applicant Information
This section provides the applicant(s) basic identifying information about themselves.
Step 3 – Collect Applicant’s Residence History
In this section, the applicant(s) provides their residence history including addresses, dates of residency, and reasons for moving.
Step 4 – Gather Applicant’s Employment History
This section is for the applicant(s) to provide current and previous employment information and other sources of income.
Step 5 – Gather Applicant’s Financial History
This section is for the applicant(s) to provide bank account and credit card information.
Step 6 – Collect References
The applicant(s) provides personal references’ names and contact information in this section.
Step 7 – Additional Questions and Verification
This section contains additional questions to determine more information about the applicant such as smoking or pets.
Sample Indiana Rental Application Form
Below is an example of a standard Indiana rental application form.
You may download this free form or use our document builder to create a customized Indiana rental application that covers all the details unique to your real estate needs.