An Army Letter of Recommendation is a document to endorse an enlisted soldier’s promotion, enrolment in a special program, or an award. It provides a structured and credible endorsement of an individual’s capabilities and character within the military context. Each recommendation must be tailored to reflect the specific qualifications and contributions of the individual, thereby justifying their selection and approval for the desired position or honor.
The strength of these recommendation letters often hinges on the credibility of the writer, be it a senior rater, Commander, or other high-ranking officers whose support is essential for various military advancements such as promotions or special program admissions.
Who to Request
The credibility of the letter largely depends on the writer’s authority and relationship with the applicant. Ideally, the right person is someone who directly oversees your work, such as your rater, senior rater, or Commander, as these military recommendations provide significant weight to your application.
Here are some common scenarios in which you may need a recommendation letter and from whom you should request:
- Military School: Seek recommendations from individuals who have firsthand knowledge of your leadership skills and academic performance. This might include your current or former instructors, training officers, or anyone who can attest to your dedication and potential for success in a rigorous academic environment.
- Specialized Training Programs: Look for endorsements from those who have observed your physical fitness, tactical proficiency, and ability to perform under pressure. This could be your platoon sergeant, team leader, or any superior who has supervised your training and operations.
- Promotion Boards or Career Advancement: A well-rounded perspective is crucial. Request letters from superiors who can highlight various aspects of your service, including leadership, technical skills, and contributions to unit missions. A mix of perspectives can provide a comprehensive view of your qualifications.
- Military Awards and Decorations: Choose individuals who can provide detailed and specific examples of your meritorious service or heroic actions. These endorsements should paint a vivid picture of your achievements and the impact of your contributions.
- Reenlistment or Extension: Seek recommendations from senior leaders who can vouch for your continued value to the military. Their letters should emphasize your ongoing dedication, growth, and potential for future contributions.
How many letters should I get?
Request 1-2 additional letters as a backup in case a recommender becomes unavailable. However, submit only the required number of high-quality letters. Avoid submitting more than 3-4 to prevent overwhelming reviewers. Ensure each letter is strong, well-written, and relevant. Focus on quality over quantity.
How to Request
- Reach out early (typically a month or earlier before the deadline) to give ample time for your recommender to write a thoughtful letter. If possible, ask in person to express sincerity and appreciation.
- Be formal. Start the conversation formally, especially with current authority figures. Clearly state in what context you need the recommendation and why the letter is necessary.
- Provide supporting details. If the individual agrees to write a recommendation letter for you, provide helpful information to them to ensure the letter is comprehensive and persuasive. This may include your resume, brag sheet, and details of your military accomplishments and leadership experiences.
- Follow up with your recommender before the due date to ensure the letter is on track.
- Express your gratitude once you receive the letter.
How to Write
Army letters of recommendation share common elements but must include specific justifications to ensure approval. These letters can be tailored for various purposes, and each type of recommendation needs to clearly articulate the individual’s accomplishments and potential in alignment with the specific requirements of the position or recognition being sought.
Step 1: Header
If the letter is written by military personnel, use organization letterhead if possible. At the top of the page, include the following information:
[Date] MEMORANDUM FOR: [Rank and Name of Recipient, Recipient’s Unit or Organization]
FROM: [Rank and Name, Unit or Organization Name]
SUBJECT: Letter of Recommendation for [Rank, Last Name, First Name, Unit]
For non-military writers, the date is essential, but other formal elements like “MEMORANDUM FOR,” “FROM,” and “SUBJECT” can be omitted.
Step 2: Introduction
The introduction should clearly state the applicant’s name and why you recommend the candidate. This can be a single sentence but can extend to 2-3 sentences if you wish to include how long you’ve known the candidate, your credentials, and why you are qualified to recommend them (for example, your rank in the military service).
Step 3: Body Paragraphs
The body should consist of at least one paragraph, ideally two, explaining the reasoning behind the recommendation. Describe the candidate’s character, personal attributes, and relevant experiences. Highlight specific traits valuable to the position, such as leadership, dependability, integrity, camaraderie, and tenacity. Use real-life examples and stories to reinforce these qualities.
Some key points to crafting a persuasive military letter of recommendation include:
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Utilize emotional appeal. Share gripping stories that the board can relate to, making the candidate memorable.
- Example: During our deployment to Afghanistan, Lieutenant Smith demonstrated unparalleled leadership and compassion. One night, while our unit was under heavy fire, she noticed a young local boy who was separated from his family and in danger. Without hesitation, she organized a small team to secure a safe path and personally led the boy to safety, showing incredible bravery and a deep sense of humanity. This act not only saved a life but also boosted the morale and trust within our unit.
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Address potential objections. Tackle potential concerns directly with phrases like, “I understand you might be concerned about…”
- Example: I understand you might be concerned about Captain Johnson’s relatively short time in his current role. However, during this period, he has rapidly adapted and excelled, leading his team to achieve a 30% increase in operational efficiency. His ability to quickly learn and apply new strategies far outweighs any initial lack of experience.
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Combine valuable assets of the candidate concisely. Show how their qualifications and goals align.
- Example: John Jones will not only excel as a Supply Officer, but he is someone who shows the traits of a career military professional and is someone who I expect will spend 20+ years in the Navy.
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Use verbs instead of adjectives. Focus on strong verbs to communicate the candidate’s skills clearly.
- Example: Sergeant Davis consistently initiates innovative solutions to logistical challenges. He orchestrates supply chain operations seamlessly, mentors junior officers with patience and precision, and navigates complex situations with strategic acumen. His actions directly resulted in a 25% reduction in response time during critical missions.
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Imply your expectation of selection. Use phrases like “When you select him…” to show confidence in the candidate and the board.
- Example: When you select Corporal Thompson for the Special Forces Training Program, you will gain a dedicated, resilient, and strategic-minded individual. His track record of overcoming obstacles and leading teams under pressure assures me that he will thrive and contribute significantly to your elite team.
Step 4: Closing
The conclusion should express a high level of confidence in the candidate, reiterating their suitability for the position, program, or medal. Additional comments and contact methods for further information can be included.
Military personnel may optionally include their rank, position, and commanding unit again. For civilians, a formal sign-off with a signature and name is appropriate.
In addition, consider adding handwritten notes at the bottom of the letter for a personal touch, such as:
- “Select her immediately and consider her for my team.”
- “She is not only a top candidate but should be prioritized in your selection.”
- “Select now, and you’ll be glad you did.”
Step 5: Proofread
Review the letter for any errors and ensure it aligns with army standards. It’s advisable to have a third party proofread it as well. Remember, a well-crafted letter can be pivotal in advancing your military career, so it’s important to ensure it’s polished and professional.
Army Letter of Recommendation: Examples
To effectively craft an army letter of recommendation, it’s crucial to utilize specific templates that cater to different purposes, ensuring each letter is appropriately tailored to the individual’s role and desired advancement. Here are examples:
Example 1: Recommendation for Personal Military Decorations (Marine Corps)
Captain John Smith
Company Commander
Echo Company, 2nd Battalion, 5th Marines
[email protected]
June 5, 2024
MEMORANDUM FOR: AWARDS BOARD
FROM: Captain John Smith, Captain, Echo Company, 2nd Battalion, 5th Marines
SUBJECT: Letter of Recommendation for Sergeant Jane Doe, Echo Company, 2nd Battalion, 5th Marines
- Sergeant Doe has consistently demonstrated exceptional performance, leadership, and dedication to duty during her service with Echo Company, 2nd Battalion, 5th Marines.
- Her unwavering commitment to excellence has significantly contributed to the success of our missions and the overall effectiveness of our team.
- Throughout her tenure, Sergeant Doe has been a confident leader demonstrating technical proficiency. Notably, during Operation Resolute Endeavor, she played a crucial role in coordinating logistics and ensuring the seamless execution of complex maneuvers. Her ability to adapt quickly, make sound decisions under pressure, and inspire fellow Marines has been exemplary.
- Additionally, Sergeant Doe has fostered a positive and productive work environment, mentoring junior Marines and leading by example. Her contributions have not only enhanced our unit’s performance but also reflect the highest standards of the Marine Corps.
- In light of Sergeant Doe’s exceptional service and numerous contributions, I strongly endorse her for the Navy and Marine Corps Achievement Medal. Her dedication and professionalism are deserving of this recognition.
Respectfully,
Captain John Smith
John Smith
Captain, USMC
Company Commander
Echo Company, 2nd Battalion, 5th Marines
[email protected]
Example 2: Recommendation for US Army Active Guard Reserve (AGR) Program
Captain Lisa Thompson
Battalion Executive Officer
1st Battalion, 6th Marines
[email protected]
June 5, 2024
MEMORANDUM FOR: United States Army Human Resources Command (AHRC-OPD-A), 1600 Spearhead Division Avenue, Department 361, Fort Knox, KY 40211-5306
FROM: Captain Lisa Thompson, 1st Infantry Division
SUBJECT: Letter of Recommendation for CPT Doe, Mary J., XXX-XX-1234
- I am writing this letter to recommend CPT Mary J. Doe for entry into the AGR Program. I have had the privilege of working alongside CPT Doe and have witnessed firsthand her leadership, dedication, and unwavering commitment to her duties.
- CPT Doe has proven time and time again her unwavering commitment to leadership in the Army. During our deployment to Kabul, Afghanistan, CPT Doe demonstrated exceptional leadership in a critical situation. When our unit faced a complex and high-pressure scenario, she took charge with poise and determination, leading her team with unwavering resolve. Her ability to make decisive decisions under duress not only ensured the safety of our unit but also inspired confidence and trust among her fellow soldiers.
- CPT Doe’s medical fitness and physical standards are impeccable, making her suitable for worldwide assignments and deployments. She embodies the core values of the U.S. Army and consistently upholds the highest standards of professionalism and integrity. Her proven track record of exceptional performance and her dedication to duty make her an invaluable asset to the AGR Program.
- In conclusion, I express my utmost confidence in CPT Mary J. Doe’s suitability for the AGR Program. I firmly believe that her exceptional leadership skills, unwavering commitment to duty, and outstanding personal attributes make her an excellent fit for this program. I wholeheartedly recommend her for consideration and selection.
Respectfully,
Major Lisa Thompson
Lisa Thompson
Major, USMC
Battalion Executive Officer
1st Battalion, 6th Marines
[email protected]
Example 3: Recommendation for Air Force OTS Position
Lieutenant Colonel David Brooks
Commander
45th Intelligence Squadron
[email protected]
June 5, 2024
Officer Training School Selection Board
1234 Elm Street
Anytown, USA 12345
Dear Officer Training School Selection Board Members,
I am honored to write this letter of recommendation for Staff Sergeant Emily Carter, who is applying for the Air Force Officer Training School (OTS). Having served alongside Staff Sergeant Carter in the 45th Intelligence Squadron, I have witnessed firsthand her exceptional qualities that make her an outstanding candidate for this esteemed program.
In her tenure with our unit, Staff Sergeant Carter has consistently demonstrated remarkable leadership abilities and a steadfast commitment to excellence. She has been instrumental in developing and implementing advanced intelligence analysis techniques, significantly enhancing our operational capabilities. Her strategic thinking and problem-solving skills were particularly evident during Operation Night Hawk, where her innovative approaches and meticulous planning led to the successful identification and neutralization of multiple high-value targets. Staff Sergeant Carter’s ability to lead by example, maintain high morale, and motivate peers and subordinates alike has significantly enhanced our unit’s performance and cohesion.
Moreover, Staff Sergeant Carter possesses an unwavering dedication to the core values of the Air Force. She has continuously sought out opportunities for professional development and has excelled in every challenge presented. Staff Sergeant Carter has a profound understanding of the responsibilities and ethical standards required of an Air Force officer and has consistently embodied these principles in her daily conduct. Her ability to handle high-pressure situations with composure and precision further highlights her readiness for the rigorous demands of OTS.
In conclusion, I am confident that Staff Sergeant Emily Carter will be an exemplary addition to the Air Force Officer Training School. Her exceptional leadership, dedication, and unwavering commitment to the mission make her a highly deserving candidate for this opportunity. I wholeheartedly endorse Staff Sergeant Carter’s application and am confident that she will continue to excel and contribute significantly to the United States Air Force.
Respectfully,
Lieutenant Colonel David Brooks
David Brooks
Lieutenant Colonel, USAF
Commander, 45th Intelligence Squadron
[email protected]
Army Letter of Recommendation Sample
Copy our free sample or download a customizable letter of recommendation template below.
Frequently Asked Questions
Do you need a letter of recommendation for enlistment?
Generally, a letter of recommendation is not required for enlistment into the military. Enlistment into the military typically involves meeting specific eligibility criteria, passing aptitude tests, and completing the necessary paperwork.
How should I submit my letter of recommendation?
The submission process may vary, but typically, the letter can be submitted electronically or in hard copy, following the specific instructions provided for the intended purpose.
Can I read my letter of recommendation?
In most cases, the letter of recommendation is considered confidential, and the decision to allow the individual to read it may depend on the specific military unit or organization’s policies.
Is it okay for me to write my own recommendation letter?
In the military context, it is not uncommon for higher-ranking officers to request individuals to draft their own recommendation letters, which the officer will then review, edit if necessary, and sign. This practice is intended to ensure that the letter accurately reflects the individual’s achievements and contributions. However, it’s important to follow the specific guidelines and protocols established within the military unit or organization when engaging in this process.
