What Is a Transcript Request Form?
A transcript request form is a document used by students or former students to get a copy of their academic records from educational institutions such as high schools or colleges. The transcript can be official or unofficial.
Official transcripts are typically sealed in an envelope and stamped with a Registrar’s signature or college seal. Unofficial transcripts may not have an envelope, although the transcript itself should also tell you what type of transcript it is.
Businesses or educational institutions can also use these forms to confirm a student’s or a former student’s academic records.
When to Use a Transcript Request Form
A transcript request form is required when you need an official record of your academic history. Here are some common situations where you may need to submit a request:
- College applications: Required for undergraduate or graduate admissions
- Employment verification: Some employers request transcripts for job applications
- School transfers: Needed when moving to another school or institution
- Scholarship applications: Many programs require proof of academic performance
- Licensing and certifications: Some professions require academic transcripts for licensing
What to Include in a Transcript Request Form
When filling out a transcript request form, be sure to include the following details:
- Full name (as it appears on school records)
- Date of birth
- Phone number and email address
- Institution attended
- Dates of attendance
- Student ID number (if applicable)
- Delivery details (recipient’s name, mailing address, or email)
- Payment or proof of payment (if required)
- Urgency requests (if applicable)
Having this information ready can help avoid delays in processing.
Official vs. Unofficial Transcripts
There are two types of transcripts you can request—official and unofficial. Here’s a quick comparison:
| Type | Description | Usage |
|---|---|---|
| Official Transcript | A certified document with a school seal, sent directly from the institution. | Used for college admissions, job applications, and official records. |
| Unofficial Transcript | A copy without an official seal, often accessible online. | Used for personal reference or informal applications. |
Most institutions require official transcripts for official purposes, so be sure to confirm before making your request.
How to Request a Transcript
Follow these steps to request your academic transcript:
- Download the transcript request form: Use our document builder to generate a customized form
- Complete the required fields: Fill in your personal and academic details
- Submit the form: Send it to your school’s registrar office by mail, email, or online portal
- Make any required payments: Some schools charge a processing fee
- Wait for processing: Processing times vary by institution
Some schools offer expedited transcript services for an additional fee. Check with your institution if you need your transcripts urgently.
Payment Instructions for Transcript Requests
Most schools charge a small processing fee for transcript requests. Here’s what you need to know:
- Cost: Varies by institution, typically between $5-$20 per copy
- Payment methods: Credit/debit card, money order, check, or online payment portals
- Processing time: Standard requests take 3-7 business days; expedited requests may take 24-48 hours
Check your school’s website or contact the registrar’s office for specific payment details.
How to Fill Out a Transcript Request Form
Filling out a transcript request form is simple. Here’s how:
- Enter your personal details: Include your full name, date of birth, and contact information
- Provide your school information: List the name of your institution and the years you attended
- Specify the recipient: Indicate where the transcript should be sent
- Choose the type of transcript: Select between official and unofficial copies
- Indicate urgency: If needed, request expedited processing
- Submit payment: Pay any required fees to process your request
- Sign and submit: Send your completed form to your school’s registrar’s office
