Free Resignation Letter Template

A resignation letter is a formal notification to your employer of your intent to leave your position. It informs your employer of your last day and allows you to thank them for the opportunity. You can also extend an offer to help during the transition if available.

A resignation letter is not just a formality; it’s an opportunity to leave a positive impression. A polite, well-written letter can:

• Strengthen professional relationships
• Secure strong references
• Enhance future opportunities for collaboration

It’s common courtesy to give two weeks’ notice, but your circumstances may require more or less notice. To stay on good terms, refer to your company’s handbook for resignation letter guidelines.

A simple resignation letter has several key components to communicate your message. Review the elements needed for writing your letter of resignation.

1. Your Information

Add your name and address at the top of the letter. This will allow the company’s HR department to know who is sending the resignation letter.

2. Recipient’s Details

Address the letter to your manager or HR supervisor. Include their name, title, company name, and company address to clarify who you’re writing to.

3. Statement of Resignation

Give a clear statement of resignation. Declare what position you’re resigning from and when your resignation will take effect. Depending on your timeline, you can make your resignation effective immediately or on a specific date. Alternatively, you may make a separate arrangement depending on your situation and the company’s needs.

4. Reasons for Resigning (Optional)

A reason for your resignation is not required. If you don’t want to explain, you can state your intent to resign and leave it at that.

However, if you’re comfortable sharing one, consider giving a reason. A reason can help your employer understand your decision to leave. Your transparency may open opportunities with them in the future.

5. Expression of Gratitude

Take a few sentences to thank your employer for the opportunity they’ve given you. Explain the positive impact the job has had on your professional development.

6. Offer to Help

Extend an offer to help if you’re available. Offer to train new employees, create instructional guides for your processes, and finish active projects. Provide your contact information if you will be available to answer questions after you leave. This offer can show your professionalism and help you maintain positive working relationships.

7. Final Details

Wish your employer continued success in the future. Finish the letter by signing your name, verifying the message, and creating proof of your resignation. Deliver the letter personally to your manager or supervisor once it is complete.

View a simple resignation letter sample. Then, use our guided form to create your own. Download it in PDF or Word format.

This is a document preview. Your customized version will be created after you answer a few quick questions.

RESIGNATION LETTER

___________________ [Your Name]

___________________________________ [Your Address]

___________, ___________, ___________ [City, State Zip]

___________________ [Your Phone]

___________________ [Your Email]

_______________, 20_____

___________________ [Recipient Name]

___________________ [Recipient Title]

___________________ [Company Name]

___________________________________ [Company Address]

___________, ___________, ___________ [City, State Zip]

Dear ___________________ [Recipient Name],

Please accept this letter as formal notice of my resignation from the position of ___________________

[Your Current Job Title] at ___________________ [Company Name], effective: (Check one)

☐ immediately.

☐ _______________, 20_____ [Your Last Day].

☐ other: ___________________ [e.g., two weeks from today].

After thoughtful consideration, I have made the decision to resign from my position to: (Check one)

☐ pursue new opportunities that better align with my career goals.

☐ focus on personal matters that require my full attention.

☐ prioritize my health and well-being.

☐ other: ___________________________________________________________________.

I am deeply grateful for the opportunities for growth and development that I have experienced during my

time at __________________ [Company Name]. Your guidance and support have been invaluable, and I

will carry the lessons I’ve learned here with me throughout my career.

During the transition, I am committed to ensuring a smooth handover of my responsibilities.

I’ll remain available at __________________ [Your Email] or __________________ [Your Phone

Number] after my departure, should you need any further assistance.

I wish you and __________________ [Company Name] continued success.

Sincerely,

____________________________ [Your Signature]

__________________ [Your Name]

Read an example letter of resignation to understand its format and structure better.

John Bushman
1742 Brookside Ave
Cleveland, OH 44109

August 8, 2025

Denise Carter
3581 Superior Park Dr
Cleveland, OH 44118
Dear Mrs. Carter,

Please accept this letter as formal notice of my resignation from the position of Operations Coordinator at Lakeview Solutions, LLC, effective August 12, 2025.

I am deeply grateful for the opportunities for growth and development that I have experienced during my time at Lakeview Solutions, LLC. Your guidance and support have been invaluable, and I will carry the lessons I’ve learned here with me throughout my career.

During the transition, I am committed to ensuring a smooth handover of my responsibilities.

I wish you and Lakeview Solutions, LLC, continued success.

Sincerely,
John Bushman

Create a polite resignation letter with a professional tone by omitting the following details:

• Negative comments: Avoid criticizing colleagues, policies, or management.
• Overly optimistic language: Excessive positivity might seem insincere.
• Immediate departure dates: Resign with notice unless under extraordinary circumstances.
• Personal details: Focus on professional reasons for leaving.
• Emotional language: Maintain neutrality and professionalism throughout.