When you move into a new property in the middle of the month, you may not want to pay an entire month’s rent. Instead, you may seek out another option: prorated rent.
However, there is often a lot of confusion over what prorated is and how to calculate it.
Here are the answers to your burning questions about prorating that you’ve been too embarrassed to ask.
What is Prorated Rent?
Prorated rent is the partial rent that the tenant pays if he or she hasn’t stayed at the property for a full month.
This situation can occur if the tenant moves in mid-month and has to move out before the end of the month due to an eviction notice or some other reason.
Tenants might also pay prorated rent for their first month on the property if they move in after the first of the month.
Usually, the landlord will calculate how much is due for the number of days that the tenant stays at the property. This serves as a way to keep things fair between the landlord and tenant.
Why Should You Prorate?
Despite the hassle, prorating is beneficial to both the landlord and the tenant.
Keeping things fair and aboveboard does wonders for your landlord-tenant relationship and will only help make the tenant’s stay at the property enjoyable.
As a landlord, it’s to your advantage to prorate rent.
Not only is securing a tenant easier if you show your potential new renter that you can be flexible to their moving schedule, but it also helps if you demonstrate that you’re not out to nickel and dime him or her.
As a tenant, prorating rent is the best way to ensure you’re not paying extra for what you’re getting. After all, most people wouldn’t want to be forced to pay rent for time they haven’t spent at the property.
Not to mention, requesting prorated rent can also be a good indicator to see if your landlord is only out to get as much money out of you as possible, while also serving as a litmus test for the rest of your relationship.
When Do Landlords Use Prorated Rent?
Landlords are not typically required to offer prorated rent, but they may offer it to sweeten the deal so that a tenant can move in and occupy the unit as soon as possible.
Some instances in which landlords use prorated rent include:
- Tenants moving in during the middle of the month
- Allowing tenants to break the lease early for necessary, legal reasons
- Tenants needing to stay a few days past their lease end date as they prepare to move out
Many tenants see prorated rent as a courtesy and a show of good faith by the landlord. It can also give your property a competitive edge.
If you are in a hurry to rent the space or there is a tenant you like who cannot move in on the first of the month, prorated rent can help you and the tenant get what you need.
When Do Tenants Get Prorated Rent?
As a tenant, you can review the lease agreement for situations in which you can request prorated rent.
For example, if you move out before the end of the month but a new tenant will move in before the next month begins, you have reason to request prorated rent appropriate for the specific time you occupied the space that month.
The landlord will have the rent covered for the month regardless. Also, if your apartment is uninhabitable for a period due to maintenance issues, you can likely request your rent to be prorated.
Research local and state laws designed to protect tenant rights, some of which may include a right to request prorated rent due to emergency circumstances.
When Should You Ask For Prorated Rent?
If you’re the tenant, you should request proration when you move into a new property and it’s not the beginning of the month, or if you’re moving out and it’s not yet the end of the month.
If proration is something you want, talk to your landlord about writing in a clause for this when drafting the lease agreement.
Or, if you hadn’t thought about requesting prorated rent with your original lease agreement, consider adding a provision regarding this using a lease amendment.
How to Prorate Rent
There are two commonly used methods to prorate rent manually: by the number of days in a year, and by number of days in a month.
However, if you’re unsure of your math skills, you can also check out online prorate rent calculators for a quick and easy way to determine how much to charge.
Using the number of days in a year
Often cited as the most accurate way to calculate prorated rent, this method asks you to first multiply the monthly rent amount by 12 to get the yearly rent. Then, divide this yearly rent by 365 to get the daily rent.
Finally, multiply this daily rent by the number of days that the tenant is paying rent for to get the prorated rent amount.
This method is best used for leases that are at least a year long.
Let’s say your monthly rent is $3,000 USD/month and you’re moving in on the 8th of March.
Prorate rent using yearly calculation:
- Step 1: $3,000 x 12 months = $36,000
- Step 2: $36,000/365 days = $98.63
- Final step: $98.63 x 8 days = $789.04
Using the number of days in a month
Calculate prorated rent using the number of days in a month for a method that’s easier to wrap your mind around.
Using this method, start with the monthly rent amount and divide it by the number of days in the month. Then, multiply this amount by the number of days the tenant is paying rent to get the prorated rent amount.
This method is best used for lease terms shorter than a year.
For easier comparison, let’s continue with the example where your monthly rent is $3,000 USD/month and you’re moving in on the 8th of March.
Prorate rent using monthly calculation:
- Step 1: $3,000/31 days of March = $96.77
- Final step: $96.77 x 8 days = $774.19
Using a prorated rent calculator
If calculating the prorated rent by hand is too much to handle, have these online prorate rent calculators do the math for you:
Life doesn’t always follow an exact plan. If you’re moving into a new place or have a pressing need to break a lease and move out, it’s common for your lease term to not match up precisely with when a month begins or ends.
Although the term might sound overly complicated at first glance, don’t feel intimidated by the idea of prorated rent.
Once you sit down with the landlord and work out the math, you’ll arrive at a financially fair solution that will satisfy both of you.