Free Corporate Resolution Template

A company’s board of directors uses a corporate resolution to put decisions in writing. It shows that the business had the authority to make a specific choice or action. It creates a record of major decisions by the shareholders or the board of directors.

Every business needs to make important decisions, and a free corporate resolution template can help you make those decisions correctly. Legal Templates can help you create a corporate resolution that fits your company.

Table of Contents

• What is a Corporate Resolution?
• When to Use a Corporate Resolution?
• What to Include in a Corporate Resolution Form
• How to Write a Corporate Resolution
• Corporate Resolution Sample
• Corporate Resolution Terms
• Corporate Resolution FAQs

What is a Corporate Resolution?

A corporate resolution is a written record of a major decision by a company. It is primarily used to record the decision of the shareholders or board of directors and provide written evidence of the company’s authority to undertake that action.

They also serve as important compliance documents that show the shareholders or directors complied with company policy, state, and federal law, or relevant regulations. This legal record could be essential to prove that the action was appropriate and permissible. Corporate resolutions are commonly used by companies such as:

• S-corps
• C-corps
• Limited liability partnerships
• Limited liability companies (LLC)

When to Use a Corporate Resolution?

A corporate resolution is used to document any major decisions made during a shareholder or board of directors meeting. A corporate resolution is generally a required document for both C-corps and S-Corps. Major decisions may include, but are not limited to:

• Opening a new corporate bank account
• Transferring business ownership
• Hiring a new employee
• Voting in a new board member
• Selling shares of stock
• Designating corporate officers
• Setting up a new location or place of business
• Adopting large marketing campaigns
• Taking out a loan
• When the corporate bylaws require a corporate resolution be filed
  

What to Include in a Corporate Resolution Form

Your corporate resolution needs to include the following details:

• The company’s legal identification
• The state that governs the company
• Company address
• Date the corporate resolution was made
• That a quorum was present
• Location of where the resolution was adopted
• The content of the resolution
• Signatures of the officers
• Certificate of Secretary

How to Write a Corporate Resolution

Writing a corporate resolution may seem difficult if you try to create one yourself. Instead, you can use a corporate resolution template and our step-by-step builder to help you. The following items should be a part of your corporate resolution:

Step 1: The Company Name

The top of the resolution should include the name of the company passing the resolution. This should include the business’s legally registered name, not just the trade name.

Step 2: Jurisdiction Identification

The resolution should state under which state laws the company is organized and exists. This helps identify what laws apply to the corporate resolution and show that your company is legally compliant.

Step 3: Identify the Principal Place of Business

The corporate resolution should identify the company’s principal place of business. This can significantly impact which laws apply to the decision and where legal claims may be filed related to the resolution.

Step 4: State That a Quorum Was Present

The corporate resolution should show that a quorum was present when the decision was made. This demonstrates that the signing members had the legal authority to take the actions listed in the resolution.

Step 5: Date the Decision Was Made

The corporate resolution form should identify on what date the decision was adopted. This is key evidence that the formalities were appropriately followed and when they occurred.

Step 6: Location Where the Decision Was Made

The resolution should also include where the decision was made. This information may have a legal impact, or it may simply record the pertinent details of how the decision was made.

Step 7: Resolution Content Section

The corporate resolution should include a section that adopts the content of the resolution. This section should include all the decisions made as part of the resolution.

For example, the board of directors may decide to hire two new executives and take out a corporate business loan, all in the same board meeting. Each of these decisions should be identified in the resolution’s content section.

Step 8: Officer Signature Lines

The resolution should include a section with signature lines for all officers. It should state that the officers of the company are authorized to carry out the acts necessary to carry out the corporate resolution. The signature lines should include the following:

• Signature line for each individual member
• A line for the printed name of the individual member
• A line for the date the signature occurred

Step 9: Certificate of Secretary

The corporate resolution should also include a section for the certificate of secretary. The secretary of the company should be identified by name in the resolution document. It should also include a statement that the secretary certifies the record is true and accurate.

It should also identify the date, time, and location the resolution was adopted. It should then provide a signature line, printed name line, and date line for the secretary to sign. The certificate of secretary serves as a witnessing line to what actions the members took. This may be necessary to prove that the board acted with the proper authority when making their decision.

Corporate Resolution Sample

This corporate resolution sample is provided to help you get started.

Corporate Resolution Terms

• Operating Agreement: An internal document that defines the relationship and authority of shareholders and directors, typically known as bylaws.
• Quorum: The number of people, or units of equity, that must be present at a corporate meeting for actions to be taken.
• Rescind: An action taken by a corporate decision-maker to undo their own previous action. A board director may bring a motion to rescind a resolution previously approved, but a resolution cannot be rescinded at the same board meeting.
• Revoke: An action that terminates, cancels, or nullifies a prior action or agreement by a corporate decision-maker.
• Meeting Minutes: Also known as corporate minutes, this is a written record of the issues discussed and any actions taken, decisions made, or board resolutions during the meeting.

Corporate Resolution FAQs