What Is a Cleaning Subcontractor Agreement?
A cleaning subcontractor agreement is a contract between a cleaning company and a subcontractor. The subcontractor is hired to help complete cleaning jobs for the company’s clients. It is also sometimes referred to as a janitorial subcontractor agreement.
Under this agreement, the cleaning subcontractor does not work directly for the clients. They work for the cleaning company. The company assigns the work and manages the client relationships.
This agreement explains:
- The cleaning work that the subcontractor will perform
- How and when they will be paid
- The basic rules they must follow while working
Cleaning companies often use subcontractors when they need extra help to complete their client contracts. For example, they may bring in a cleaning subcontractor to:
- Handle more jobs
- Cover different locations
- Keep up during busy periods.
Key Terms in a Cleaning Subcontractor Agreement
Your cleaning subcontractor agreement should explain how the subcontractor will work with the cleaning company. Specifying roles and responsibilities helps avoid disputes later.
Contractor and Subcontractor Details
Include the full legal names or business names, and contact details of both parties. Make sure your cleaning subcontractor form clearly states that the subcontractor works for the cleaning company, not the client.
Subcontractor Cleaning Duties
Describe the cleaning tasks that the subcontractor must complete. These duties should match the work the cleaning company promised to the client. By outlining clear expectations about the role from the start, both parties can avoid disputes over the quality or scope of the work.
Job Location
List the locations where the cleaning subcontractor will work. This may include offices, retail spaces, homes, and other client properties. The cleaning company usually decides which jobs the subcontractor will handle and which locations they are sent to. This helps the company maintain control over its clients.
Subcontractor Payment Structure
Explain how the subcontractor will be paid for their work. Usually, the client pays the cleaning company first, and then the cleaning company pays the cleaning subcontractor. Payment is often based on how the contractor assigns the work. For example, the subcontractor may be paid:
- A percentage of what the client pays the cleaning company
- A set price for each job completed
- Payment based on each location they service
Use a cleaning invoice template to request payment after completing a job.
Equipment and Cleaning Supplies
State who provides the tools and supplies needed for the job. In many cases, a subcontractor brings their own equipment. The cleaning company may provide special tools or products when needed. It is important to outline these details and responsibilities up front to avoid confusion during the job.
Liability and Indemnification
Cleaning work is often carried out inside client properties, which creates risk. Cleaning subcontractors may be required to carry their own insurance. For example, they may have to carry general liability insurance or janitorial bonds.
You may also include an indemnification clause within your janitorial subcontractor agreement. This means that if something goes wrong due to the subcontractor’s work, they may have to cover the costs and pay for damages.
Non-Compete and Non-Solicitation
Your agreement can also include rules about what the subcontractor can do outside their work with the cleaning company. A non-compete clause means that the subcontractor may be restricted from offering similar services within a defined area and time period (subject to local law).
A non-solicitation clause means the subcontractor cannot contact the cleaning company’s clients or work with them on their own. These rules help protect the cleaning company’s clients.
To protect your business, consider using an independent contractor non-compete agreement template when working with subcontractors.
Termination of the Subcontractor Agreement
Include details on when the cleaning subcontractor agreement can end. For example, it may end if:
- The subcontractor does not meet quality standards
- There are repeated issues with the work
- The cleaning company loses the client contract
- The company chooses to replace the subcontractor
Sample Cleaning Subcontractor Agreement
Take a look at a sample cleaning subcontractor agreement template below to see all the terms you should include in your form. Then, use Legal Templates’s guided form to complete and download yours as a PDF or Word file.
