A Cleaning Invoice is an essential document that professional cleaners use to request payment from their clients after completing a cleaning job. It is usually preferred to have the invoice in a written form, especially for business clients who need to keep track of their expenses. Even individual clients may prefer written documentation for their own records.
Creating a well-structured and well-written cleaning invoice is crucial for professional cleaners to maintain accurate records for bookkeeping and tax purposes. In addition, a good cleaning invoice can enhance your business’s professionalism, boost your brand’s reputation, and establish good communication with your clients. So, creating a cleaning invoice that meets all the requirements and accurately reflects the services provided is essential.
When to Use
There are several situations when you should use a cleaning invoice:
- House cleaning
- Commercial cleaning
- House renovation clean-up
- Retainer customers
- Window cleaning
- Carpet Cleaning
- Event clearing
- Deep cleaning services
How to Use
Here are some guidelines for cleaning professionals to follow when using a cleaning invoice and working with prospective clients:
1. Visit the site and provide a written quote: This includes the specific tasks to be performed and whether materials are included or invoiced separately. Some cleaners charge a flat-rate or per-room, while others use an hourly rate.
2. Schedule and structure dates and hours of work: Clients typically prefer cleaners to visit during the working day or when they are out of the house. Some cleaners prefer to use service windows to avoid committing to specific hours.
3. Obtain access to the client’s home: You’ll need the keys or access code to enter the property unless someone will let you in. This relationship relies on trust, so securing clients’ keys is essential.
4. Complete the invoice meticulously and deliver it on time: The invoice is an official document of work and may serve as a request for payment, so including as much detail as possible is recommended.
5. Request consistent payments from clients: Clear policies should be implemented, and the invoice should be used to ensure that payments are made promptly and consistently to maintain a positive service relationship.
Sample Cleaning Invoice