Our professional templates make it easy to organize your billing process, whether you’re a freelancer, a small business owner, or part of a growing enterprise. Designed to help you list services, set clear payment terms, and request payments, these templates save you time and promote professionalism. With customizable fields and the ability to format them as PDFs or Word documents, you can create polished invoices that suit your business needs and leave a lasting good impression on clients.
Invoice Templates By Industry
Invoices tailored to your industry help ensure professionalism and transparency when billing clients. Explore templates designed specifically for professions like construction, plumbing, photography, and legal services.
When you click on a template below, you’ll be taken to a dedicated page with details about that specific template. Each template includes customizable fields, allowing you to format and send invoices in the way that works best for you and your clients—whether as PDFs or Word documents.
What Is an Invoice?
An invoice is more than just a piece of paper—it’s a business essential. It’s a formal document you send to clients detailing what you provided and what they owe. Invoices help you keep your finances organized and have a clear professional relationship with your clients.
Do You Need an Invoice?
Invoices help you track payments, and have a record of your services or goods. Whether you’re billing clients for a one-off service or managing recurring payments, invoices are clear and accountable. Here’s why you need one:
- Provide goods or services for payment.
- Need a record of your transactions for accounting or legal purposes.
- Want to ensure timely payments from clients.
Ways to Send an Invoice
Sending your invoice is an important step in the invoicing process. A well-sent invoice ensures your client receives it on time, understands the payment terms, and can pay without delay. Here’s how you can send invoices:
- Email: Quick, reliable, and easy to track.
- Post: A traditional option for clients who prefer physical copies.
Consider sending a demand for payment letter if you’re having issues receiving payment from a client.
How Do Invoices Work?
Invoices are essential tools for any business relationship. They formalize the exchange of goods or services by providing an itemized list of what was provided, how much it costs, and when payment is due. Once an invoice is sent, it’s both a payment request and a record of the transaction for both the seller and buyer.
For sellers, invoices ensure they get paid on time and have accurate records. For buyers, they provide a clear breakdown of the charges and proof of the transaction. Without an invoice, confusion, disputes, or delays can occur, costing both parties time and money.
| For Sellers | For Buyers |
|---|---|
| Ensure prompt payments for services | Avoid overpayment with clear details |
| Maintain steady cash flow | Keep accurate records for taxes |
| Save time by using professional tools | Get clarity on goods or services |
| Gain legal proof of every transaction | Easily track and reference purchases |
How to Fill Out an Invoice
Filling out an invoice is easy with a professional template. Here’s how you can create high-quality invoices effortlessly:
- Add Your Business Details: Include your name, logo, address, and contact information to create a polished and professional look.
- Include Client Information: Clearly identify the client by adding their name, address, and contact details.
- Itemize Goods or Services: Break down what you’re billing for—list each item or service with descriptions and costs.
- Specify Payment Terms: Add the total amount, payment methods, and a due date to avoid confusion.
- Assign an Invoice Number: Use a unique number to keep track of invoices and make referencing easy.
Once you’ve finished your invoice, save it as a PDF or Word document so it’s easy to share and view.
Duplicate Your Original Invoice
Duplicating an existing invoice is a great way to speed up your invoicing process. Instead of starting fresh every time, make a copy of a previous invoice and make the required changes. Here’s how:
- Select an Existing Invoice: Choose an invoice similar to what you need for your current client.
- Update Client Information: Replace the recipient’s name, address, and contact details.
- Adjust Line Items: Edit the goods or services, quantities, or rates to match the new transaction.
- Verify Payment Details: Ensure the total amount, payment terms, and due date are accurate.
- Save and Send: Save the updated invoice and send it to your client.
Our editor makes it simple to duplicate and update invoices, saving you time while keeping your billing consistent.
Invoice Template Checklist
A professional invoice has all the information your client needs to process payments. Make sure to:
- Add Your Business Information: Name, address, and contact details.
- Include Client Information: Name, address, and contact details.
- Itemize Goods or Services: Clear, detailed descriptions.
- Specify Payment Amount: Include taxes or discounts, if applicable.
- State a Due Date: Make the payment timeline clear.
- Provide Payment Options: List methods like bank transfer or online payment links.
- Assign an Invoice Number: Use a unique identifier for tracking.
Frequently Asked Questions
How Do I Create My Own Invoice?
You can create your own invoice using our editor. Simply add your business and client details, itemize goods or services and payment terms, and assign an invoice number. Save the document and email directly to a client.
What Is the Best Format for an Invoice?
The best format for an invoice depends on your needs. PDFs give a professional, uneditable look, Word or Google Docs allow for editing, Excel for automatic calculations and online tools for quick and professional results.
Do You Put Your Bank Details on an Invoice?
Yes, you should include your bank details to help clients know where to send payments. Make sure to include the account number, bank name, and any additional instructions for a smooth transaction.
What Are the Five Types of Invoices for Small Businesses?
The five most common types of invoices for small businesses are:
- Proforma Invoice: Issued before the sale to outline terms.
- Commercial Invoice: Used for international trade.
- Recurring Invoice: For subscription-based services.
- Credit Invoice: For refunds or discounts.
- Past-Due Invoice: A reminder for overdue payments.
Is an Invoice a Receipt?
No, an invoice is not a receipt. An invoice is issued before payment and asks for payment for goods or services. A receipt is issued after payment as proof that the transaction has been completed.
What’s the Difference Between a Purchase Order and an Invoice?
A purchase order (PO) is a document created by the buyer to request goods or services from a seller, detailing what they want to buy. An invoice is sent by the seller to request payment for those goods or services after they’ve been delivered or completed.
Key differences include:
- Purchase Order: Initiates the transaction and specifies terms like quantity and price.
- Invoice: Finalizes the transaction and serves as a request for payment.
