• Skip to main content
  • Skip to primary sidebar
  • Skip to footer

Legal Templates

Legal Templates
  • Business Forms
    Business & Contracts

    All of our legal contracts and documents are drafted and regularly updated by attorneys licensed in their respective jurisdictions, paralegals, or subject matter experts. Save your hard-earned money and time with Legal Templates.

    Top Business Forms
    Business Formation
    • Business Plan
    • LLC Operating Agreement
    • Articles of Incorporation
    • Corporate Bylaws
    • Buy-Sell Agreement
    Business Operations
    • Business Contract
    • Partnership Agreement
    • Non-Disclosure Agreement
    • Release of Liability
    • Letter of Intent
    Sales and Payments
    • Purchase Agreement
    • Sales Agreement
    • Invoice
    • Purchase Order
    • Business Purchase
    Employment and HR
    • Employment Contract
    • Employment Offer
    • Employment Verification
    • Freelance Contract
    • Non-Compete Agreement
    View All Business Forms
  • Real Estate Forms
    Real Estate

    All of our legal contracts and documents are drafted and regularly updated by attorneys licensed in their respective jurisdictions, paralegals, or subject matter experts. Save your hard-earned money and time with Legal Templates.

    Top Real Estate Forms
    Landlords
    • Lease Agreement
    • Property Management
    • Eviction Notice
    • Late Rent Notice
    • Lease Termination
    Tenants
    • Room Rental
    • Sublease Agreement
    • Roommate Agreement
    • Notice to Vacate
    • Early Lease Termination
    Home Ownership
    • Real Estate Purchase Agreement
    • Mortgage Deed
    • Quitclaim Deed
    • Deed of Trust
    • Moving Checklist
    View all Real Estate Forms
  • Personal & Family Forms
    Personal and Family

    All of our legal contracts and documents are drafted and regularly updated by attorneys licensed in their respective jurisdictions, paralegals, or subject matter experts. Save your hard-earned money and time with Legal Templates.

    Top Personal and Family Forms
    Estate Planning
    • Power of Attorney
    • Last Will & Testament
    • Living Will
    • Advance Directive
    • DNR Form
    Personal Finance
    • Bill of Sale
    • Loan Agreement
    • Purchase Agreement
    • Promissory Note
    • Sales Agreement
    Family Matters
    • Parenting Plan
    • Child Travel Consent
    • Divorce Agreement
    • Separation Agreement
    • Prenuptial Agreement
    Affidavits
    • General Affidavit
    • Gift Affidavit
    • Affidavit of Identity
    • Affidavit of Residence
    • Affidavit of Death
    View All Personal Forms
  • Support
    Resources
    • Business
    • Real Estate
    • Personal and Family
    • Financial
    • Estate Planning
    Support
    • About Us
    • Careers
    • Contact Us
    • All Legal Documents

    Monday - Friday | 9AM - 7PM EDT

    (855) 335-9779

  • Sign In
  • :email

Home Business Documents Free Invoice Templates

Free Invoice Template

Use our Invoice Template to request payment for your work.

Updated March 16, 2023

Invoices are sent from a seller to a buyer to request payment for itemized goods and services. Browse our free invoice templates before creating your own to understand better what an invoice looks like.

Table of Contents
  • Invoice Templates by Style and Format
  • Invoice Templates by Industry
    • Commercial Invoice Template
    • Contractor Invoice Template
    • Service Invoice Template
    • Construction Invoice Template
    • Freelance Invoice Template
    • Other Invoice Templates
  • What Is an Invoice?
    • What Is an Invoice Used For?
  • How Do Invoices Work?
  • Who Needs an Invoice?
  • What’s the Difference Between a Purchase Order and an Invoice?
  • How to Fill Out an Invoice?
  • Invoice FAQs

Invoice Templates by Style and Format

Our invoice template library below features four leading invoice formats — Microsoft Word, Excel, Google Docs, and PDF file formats.

Browse these free printable invoice templates—download, edit them, and start getting paid for your hard work.

Microsoft Word Invoice Templates

Basic

basic invoice template word sample image

Download

Simple

simple invoice template word sample image

Download

Generic

generic invoice template word sample image

Download

Google Docs Invoice Templates

Basic

basic invoice template google docs sample image
Download

Simple

simple invoice template google docs sample image
Download

Generic

generic invoice template google docs sample image
Download

Excel Invoice Templates

Basic

basic invoice template excel sample image
Download

Simple

simple invoice template excel sample image
Download

Generic

generic invoice template excel sample image
Download

PDF Invoice Templates

Basic

basic invoice template pdf sample image
Download

Simple

simple invoice template pdf sample image
Download

Generic

generic invoice template pdf sample image
Download

Invoice Templates by Industry

Our resident small business experts designed the following free invoice templates and have been field-tested by contractors, freelancers, and small business owners.

Simply choose your industry from the list below, select your preferred file format, and download a blank invoice template you can customize. Or, scroll down and find professional invoices that suit your unique business in Word or Excel format.

  • Commercial
  • Contractor
  • Service
  • Construction
  • Freelance
  • Other invoice templates

Commercial Invoice Template

This commercial invoice template has a well-defined, structured layout perfect for contractors and small business owners with strong organizational skills and a desire to maintain a professional demeanor. In addition to outlined fields for each billable item, it also has a place for item numbers. Ideal for those who have an extensive catalog of products and services.

commercial invoice template sample image

Download Above Template (Excel & Word)

Contractor Invoice Template

For contractors, use our free printable invoice template designed specifically for contractors on the go. As you can see in the sample, this invoice is a clean, to-the-point, no-frills option for contractors who need a basic yet professional invoice.

contractor invoice template sample image

Download Above Template (Excel & Word)

Service Invoice Template

Created to suit small businesses and those working in the service industries, our service invoice template is sleek, modern, and streamlined to get payment information across as quickly as possible.

service invoice template sample image

Download Above Template (Excel & Word)

Construction Invoice Template

Straight-forward and rugged, our construction professional invoice template is suited for anyone in the construction field — be it in a freelance, independent, or corporate capacity. With its clearly defined fields and minimalist structure, this design is all about simplicity. Send a solid message to your clients with this construction invoice template.

construction invoice template sample image

Download Above Template (Excel & Word)

Freelance Invoice Template

As a freelancer, setting yourself apart from your competition is important. Our basic invoice template for freelancers is another way to separate yourself from the rest of the field with its unique, straightforward design.

freelance invoice template sample image

Download Above Template (Excel & Word)

Other Invoice Templates

Below you can find more invoice templates and help with how to write one:

Catering

Cleaning

Landscaping

Photography

Plumbing

What Is an Invoice?

An invoice is a request for payment for itemized goods and services sent from a seller to a buyer. Invoices are used by a person or company (offering goods or services) to tell a buyer that payment is now due.

A basic invoice should include the following details:

  • Seller: person or company offering goods or services
  • Buyer: person or company purchasing the goods or services
  • Description: detail of each item sold or service provided
  • Due Date: when payment is expected, either in 30 days or by a certain date
  • Payment: whether the buyer should pay by check, money order, or other means
  • Purchase Order Number: a unique identifier used to keep track of orders

What Is an Invoice Used For?

As a commercial document, an invoice is needed whenever a business transaction involves paying for goods or services. Invoices are used to track inventory, accounts receivables, and expenses. The seller can send one to the buyer once a transaction is completed or within 14 days of the transaction.

An invoice can be sent to the buyer immediately or within 14 days of the business transaction.

If you’re having issues receiving payment from the customer, consider sending a demand for payment letter.

How Do Invoices Work?

Invoices provide those in a business relationship with a formal account of all goods and services rendered and a statement of the total sum owed. Once sent to the buyer, an invoice is an official transaction record.

Without a written invoice, the seller has no proof that a business transaction occurred. After the seller provides goods or services, the buyer cannot pay if an invoice isn’t sent. Practically speaking, invoices also serve as a professional reminder that payment is still due. Legally, they’re enforceable in court if the buyer continues not to pay or the seller provides bad goods or services.

Seller’s Preventable ConsequencesBuyer’s Preventable Consequences
Loss of Money

  • Late payments

  • Unpaid for goods or services

Loss of Money

  • Defective goods

  • Poor services

Loss of Time

  • Time spent reminding customer to pay instead of working

Loss of Time

  • No proof of who provided goods or services

Once payment has been received and/or processed, the seller can issue the buyer a receipt.

A properly sent invoice will address the following basic questions:

  • Who are the seller and buyer
  • What item or service is being purchased, including a description
  • Where items should be delivered, or service performed
  • When the payment is due (i.e., 30 days from the invoice date or before a certain day)
  • How the payment should be made (i.e., check or money order)

Who Needs an Invoice?

You should send an invoice to get paid for goods or services. Freelancers, businesses, and service providers of all shapes and sizes use invoice templates or specialized apps to collect client payments.

Here are just a few of the professionals who may need one:

FreelancersBusinessesService Providers
Attorneys/LawyersAdvertisersComputer & IT Service Providers
BookkeepersMarketersDrivers
ConsultantsMarket ResearchersHousekeepers
Graphic DesignersPrintersJanitors
JournalistsRecruitersJewelers
PhotographersShipping and Package ProvidersLandscapers
Technical WritersTradersPet Sitters
TranslatorsTransportersPool Cleaners
Web Developers

What’s the Difference Between a Purchase Order and an Invoice?

An invoice is a payment request sent to a client from a vendor after the order has been fulfilled. It details the goods or services involved and the amount of money owed. A purchase order (PO) records a business transaction between two parties, typically large orders between a buyer and a seller.

Purchase order vs. invoice – key differences:

InvoicePurchase Order
Request for payment sent from a vendor to a clientIndicates the intent for purchase to take place
Created by the vendor after an order is fulfilledIssued by the buyer when large purchases are made
Details the confirmation of sale or serviceDefines the terms of a purchase
Acts as a payment reminder and prevents duplicate or overpaymentHelps prevent overstocking of inventory

How to Fill Out an Invoice?

Filling out an invoice is a fairly straightforward process, made even easier by using a template or our step-by-step builder, which includes all the important details:

Step 1 – Company Name and Contract Details

Start off by including your business name so your clients can easily identify you. Follow up with the contact details of your business, including address, phone number, and email address.

Step 2 – Client Contact Details

Next, you’ll want to include the client’s contact details. Ensure you’re billing the correct client, whether an individual or another business. Include the client’s name, phone number, and email address.

Step 3 – Invoice Number

Use a unique invoice number so you can easily refer back to it when doing recordkeeping for your business or if you need to refer back to a specific invoice. If it’s your first invoice, you can label it as invoice 1 and increase the invoice number as you create more.

Step 4 – List the Goods or Services

Provide an itemized list of the goods or services provided. If you’re selling goods, you must list each specific item with the amount and the price. If it’s a service, you should document the hours worked and the hourly rate charged (alter as necessary if charging a day or project rate). Don’t forget to include the total cost.

Step 5 – Billing Information

Include details regarding your accepted payment options, such as cash, credit, or debit card, and payment terms. You could include a payment link if you have one available – if not, don’t forget to include your account or bank information.  You can include an invoice due date at the top or bottom of the page to get paid faster.

Invoice FAQs

How to send an invoice?


There are multiple options when it comes to sending an invoice:

  • Post
  • Email
  • Online invoicing

Sending an invoice by post puts it straight in the receiver’s hands, but it can be slow. You can send invoices by instant email, and the email can be saved, forwarded, and found easily. Online invoicing allows you to send a link and include paying now, an option to request payment, and get paid immediately!

What is an invoice number?


An invoice number is a unique identifier systematically assigned to individual invoices. Invoice numbers ensure that invoices can be easily documented and identified, making it easier to track payments. An invoice number can be automatically generated using invoicing software or manually created.

Is an invoice a receipt?


No, an invoice is not a receipt. An invoice is issued before payment and is a request for payment for goods or services that have to be rendered. A receipt, on the other hand, is a document issued after payment or services are made.

How to create an invoice?


You can easily create invoices using a custom template. Simply select the right customized invoices for your needs, fill in the details, and send them to your clients. Creating invoices using a template ensures you have the guidelines to create an invoice that leaves a professional impression. You’ll also save time and money using a free invoice template, as all the necessary information will be included, and you can start creating yours immediately!

Related Business Operations Documents

  • Purchase Agreement: Outlines the terms and conditions of an item sale.
  • Sales Agreement: Outlines the terms of a sale where there is an exchange of goods.
  • Purchase Order: A written document that records a business transaction between two parties - the Buyer and Seller.
Invoice example form Preview PDF

Free Invoice Template

Create Your Invoice in Minutes!

Legal Documents

  • All Legal Forms
  • Business Forms
  • Real Estate Forms
  • Personal and Family Forms

Popular Forms

  • Lease Agreements
  • Power of Attorney Forms
  • Eviction Notice
  • Living Will
  • Non-Disclosure Agreement

Resources

  • Legal Resources
  • Business
  • Real Estate
  • Personal & Family
  • Estate Planning
  • Financial
  • Covid-19 Resources

Company

  • Pricing
  • About Us
  • Careers
  • Contact Us
  • Partner With Us
  • Legal Dictionary

Users

  • Account
  • Terms of Use
  • Privacy Policy
  • Do Not Sell My Personal Information
McAfee - Together is power.
Trustpilot
BBB Accredited Business

(855) 335-9779, Monday-Friday, 9AM - 7PM EDT

Facebook Twitter LinkedIn

Copyright 2023 Legal Templates LLC. Legal Templates LLC is not a lawyer, or a law firm and does not engage in the practice of law. Legal Templates cannot and does not provide legal advice or legal representation. All information, software and services provided on the site are for informational purposes and self-help only and are not intended to be a substitute for a lawyer or professional legal advice. Use of this site is subject to our Terms of Use. Legaltemplates.net is owned and operated by Resume Technologies Limited, London with offices in London United Kingdom.”

Esc

Free Invoice Template

Invoice example form

The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.

Fill in the details

Thank you for downloading one of our free legal templates!

Would you leave us a review?

We hope you've found what you need and are able to avoid the time, costs, and stress associated with dealing with a lawyer.

A review would mean the world to us (it only takes about 15 seconds).

Please check your download folder for MS Word or open tabs for PDF so you can access your FREE Legal Template Sample

Thanks again, and good luck!

Leave My Review