A Handyman Invoice bills contractor’s clients for services performed. Handy work can include various services, including home repairs, plumbing, locksmithing, gutter repair or replacement, drywall, painting refreshes, and more. As a result, prices can range significantly from project to project, and days spent doing multiple services for one client may prove challenging to price accurately without precise estimates and records.
People offering handy work can choose to bill separately for each service when they complete the work or bill clients later on for multiple services completed over a specific period. Either way, presenting clients with detailed invoices listing all the supplies, services, and equipment they are expected to pay helps create a speedy, uncomplicated collection process.
- Simplify the process of paying taxes when the time comes.
- Ensure clarity between you and the client on payment amounts and due dates.
- Record each cost as a line item, which will help isolate the problem if any client complaints arise.
What To Include
A handyman invoice should ideally include:
- Names and contacts: Your name and contact information and the client’s
- Invoice number: A unique number that will help you pull and reference the invoice if problems arise
- Invoice issue and due dates: The date when the invoice was sent or presented to the client, as well as the date when payment is due
- Inventory of tasks: An itemized list of every task completed, how long each took, what materials were used, and all relevant costs associated with the task, including tax
- Payment policies: Information on payment methods, any payment plans available, and penalties for late payments
How To Invoice for Handy Work Services
Invoicing for handy work services involves three stages. In each stage, prioritizing communication with the client and setting clear expectations is paramount. Use a handyman contract to outline the initial terms to avoid confusion when it comes to requesting payment.
Step 1 – Itemize Services and Related Costs
First, you’ll need to list all services for which the client owes you payment. Include a description of each service and expenses for each as line items included within that task’s section on the invoice.
Clearly explain the individual costs, uses, and results of each material, supply, and period of labor within the invoice to avoid confusion. A well-structured template for invoices will simplify this process and ensure readability when presented to clients.
Step 2 – Total the Amount Owed
Add together each task’s expenses to create a total that the client owes for each. Then, total all tasks together for the complete amount owed. Make sure this amount is emphasized and easy to reference on the page. Choose a due date for the total payment, and make sure it’s easy to find on the invoice.
Step 3 – Present the Invoice and Keep Records
Hand the invoice to the client in person or send it to them via mail or email. Once presented, make copies and file them physically or digitally in an organized manner so you can easily pull and reference them in the future if needed.
Sample Handyman Invoice
Below, you can download a handyman invoice template in Excel or Word format:
Frequently Asked Questions
When Is the Right Time to Send a Handy Work Invoice?
If possible, handing an invoice to your customer in person directly after services are rendered is a great option. Doing so ensures their receipt and allows you to answer any questions they may have on the spot. This may be tricky when working on-site at a client’s business or home, so walking them through a digital version and immediately sending it over email can also serve this purpose.
Some customers may prefer paper invoices sent to them in the mail. If so, sending the invoice within 48 hours will help you get paid promptly. It also helps to follow up over email or phone to confirm that the client received the invoice and ask if they need any clarification before paying.
When Should Your Client Pay the Handyman Invoice?
When a client should pay, a handyman’s invoice differs from person to person. Some handymen require immediate payments, while others offer a grace period ranging from a few days to a few weeks. Set and discuss clear payment policies before rendering services to avoid issues or delayed payments.