A Photography Invoice is used to request payment for photography services and photographs taken during the photo shoot or event. The invoice lets the customer know the payment is due per the contract terms and may accompany the finished photos or proofs. An invoice also enables you to track payments outstanding on bills and helps with office recordkeeping.
When to Use
There are several situations when you should use a photography invoice:
- Wedding photography
- Portrait photography
- Photo editing
- Event photography
- Fashion photography
- Real estate photography
- Family photography
- Concert photography
How to Use
As a photographer, creating an invoice template tailored to your business can be crucial to maintaining organization and professionalism. Here are some specific steps you can take:
1. Collect all the necessary details for your photography invoice: The client’s name and contact information, the date and location of the photography session, and a detailed description of the services provided must be included. For example, if you specialize in wedding photography, your invoice should include details of the wedding day, the number of hours worked, and any additional services provided, such as album design or prints.
2. Use a customizable invoice template: Include your business logo and contact information. Be sure to include payment terms such as the due date and accepted forms of payment.
3. Send it to the client promptly: After sending, follow up with reminders if necessary. This may involve sending a thank you note after the session and an attached follow-up email with the invoice. If payment is not received by the due date, consider sending a friendly reminder or offering a payment plan.
4. Keep track of all invoices and payments: Use a spreadsheet or accounting software to keep track. This will help you stay organized and ensure you receive the correct payments for your services. Maintaining accurate financial records is also crucial for tax purposes and future business planning.
Sample Photography Invoice
Dowload in Excel or Word format: