Letter of Recommendation for Graduate School Template

The best recommenders are those who:

• have seen your talents first-hand,
• can provide specific examples that showcase your achievements, and
• can speak directly to the strengths you will leverage as a graduate student in your chosen program or field.

Professor or Employer?

If you have gained work experience before applying to graduate school, you may wonder from whom you should ask for letters of recommendation. Here’s a guide to help you decide:

• Ask professors if:
  • You are currently enrolled in or have recently graduated from college, especially if you have limited professional experience.
  • Your undergraduate and graduate focus areas are closely related.
  • Professors have directly assessed your academic work or supervised research projects, internships, or theses.
  • You plan to pursue an academically focused graduate program where academic achievements and potential are paramount.
• Ask employers if:
  • You have been in the workforce for several years since completing your undergraduate degree.
  • Your professional experience aligns with the focus area of your intended graduate program.
  • Your graduate program is professionally oriented, where practical skills and work accomplishments are highly valued.
  • Supervisors or managers can vouch for your relevant skills, work ethic, leadership, and other professional qualities.

In many cases, a combination of both types of recommenders can provide a well-rounded perspective of your capabilities.

When asking for a letter of recommendation for graduate school, consider the following key points from prestigious universities, including Cornell and Northeastern:

• Provide Ample Notice: Give your recommender at least 4-6 weeks to prepare the letter, ensuring they have enough time to write a thoughtful and thorough endorsement. Avoid excessive follow-ups or reminders.
• Explain Why You Chose Them: Clearly articulate why you value their perspective on your abilities and achievements. Highlight how their insights can specifically showcase your strengths.
• Share Program Details: Provide information about the specific graduate program you’re applying to and your goals. This context helps the recommender tailor their letter to emphasize relevant qualities and experiences.
• Provide Supporting Materials: Include an updated resume or CV, an unofficial transcript, a draft of your personal statement (if allowed), and detailed submission instructions for each school. These materials will be particularly helpful if you are asking a former professor.
• Build a Productive Relationship: Establish a positive relationship with your recommenders before requesting a letter. Remind them of your achievements in their class or workplace, and discuss your academic interests and career aspirations.
• Accept criticism graciously if included. The recommender may provide constructive feedback. Take it as an opportunity for growth rather than reacting defensively. An honest letter will strengthen your application, even if it includes criticism.
• Express Gratitude: Properly thank your recommenders with handwritten notes, keep them updated on your admissions outcomes, and maintain the relationship during your studies. This shows appreciation and keeps the connection strong for future reference.

Below are two sample emails requesting a letter of recommendation for graduate school: one for a graduate returning after several years in the workforce and another for a college senior about to graduate.

Advice for Lukewarm Recommendations

If you sense a recommender may provide a lukewarm letter, you can take steps to address it politely and professionally:

• Have an open conversation where you candidly ask if they feel they can write a strong letter of support for your application. It’s better to know upfront if their recommendation may be weak.
• Consider suggesting an alternative recommender who may be better equipped to highlight your strengths for this program. Provide them with an easy out if they don’t feel they can strongly endorse you.
• Explain why an honest, candid assessment – even if not entirely positive – could still help your application. Admissions committees want to see objective perspectives.
• If they agree to proceed with a letter, provide additional details on your achievements and growth that could help them write a fuller picture.
• Maintain grace and appreciation, even if they confirm they cannot provide the endorsement you hoped for. These conversations can be awkward, but handling them with maturity and understanding preserves the relationship.

A compelling graduate school letter of recommendation should consist a concise introduction, 2-3 focused body paragraphs, and a powerful closing.

Step 1: Introduction

The writer should start the letter by stating:

• The purpose of the letter;
• Who the writer is;
• How the writer knows the applicant and for how long; and
• A brief summary of why the applicant is worthy of the recommendation.

Introduction Sample

Dear Admissions Committee,

I am writing to recommend John Doe for admission to your Master’s program in Molecular Biology. As a professor of Molecular Biology at ABC University, I taught him in the Advanced Molecular Biology course and supervised his research project. In the four years I have known John, he has demonstrated exceptional analytical skills, dedication, and passion for genetic research — all qualities that make him an outstanding candidate for your program.

Step 2: Body Paragraphs

The body paragraphs should start with a topic sentence highlighting the applicant’s talents, character, or potential for success in graduate school. Then, provide detailed examples and anecdotes that support the qualities. These allow admissions committees to look beyond test scores and grades.

Some elements that make a recommendation letter stand out include:

• Specific examples and achievements that showcase the applicant’s academic excellence, leadership, research skills, and other relevant strengths. Quantifiable details like awards, grades, test scores, or publications carry more weight than general claims about your talents.
• Illustrative anecdotes about the applicant’s persistence, integrity, teamwork, communication abilities, or other admirable qualities. Brief stories about how the applicant overcame challenges or made meaningful contributions reveal their character in memorable ways.
• Unique insights into how the applicant thinks, collaborates, and pursues their goals. Recommenders who know the applicant well can provide a nuanced perspective on their personal growth and future potential.
• Fit assessment for the particular graduate program or field of study. Recommenders may highlight specific skills, experiences, and interests that make the applicant a strong candidate for the program in question.

Body Paragraphs Sample

In my Advanced Molecular Biology course, John consistently demonstrated exceptional analytical abilities and a profound commitment to his studies. One particular instance that stands out is his independent research project on the effects of environmental stressors on fruit fly development. John analyzed extensive datasets and employed statistical methods to draw meaningful conclusions about the impact of the stressors. His dedication was evident in the countless hours he spent ensuring the precision of his experiments. This project not only earned the highest marks in the class but also led to a 15% increase in the accuracy of our lab’s experimental protocols.

John’s dedication to research is matched by his exemplary character and teamwork skills. During his tenure as a lab assistant, he played a crucial role in a collaborative project aimed at understanding the genetic basis of antibiotic resistance. John’s ability to communicate complex ideas and willingness to assist peers significantly contributed to the project’s success. His perseverance in troubleshooting experimental challenges and his ethical approach to research were particularly noteworthy.

John’s potential for success in your Master’s program is further evidenced by his proactive engagement in academic and extracurricular activities. He has consistently sought opportunities to expand his knowledge and skills, whether through attending advanced seminars, participating in biology-related clubs, or volunteering for community science outreach programs. John’s multifaceted experiences have equipped him with a well-rounded perspective and a strong foundation for advanced studies in molecular biology.

Step 3: Closing

The writer should reaffirm their support for the applicant and their belief in the applicant’s potential to succeed in the graduate program.

In addition, the writer can include an offer to provide additional information if needed and a professional sign-off.

Closing Sample

In conclusion, I wholeheartedly recommend John Doe for your Master’s program in Molecular Biology. His exceptional analytical skills, dedication to research, and strong academic background make him an ideal candidate for your program. Please feel free to contact me at [email protected] or 555-555-5555 if you require any further information.

Sincerely,

Dr. Emily Smith

[Company Letterhead]

[Date]

Admissions Committee
[Graduate Program Name]
[University Name]
[University Address]
[City, State, ZIP Code]

Dear Members of the Admissions Committee,

I am thrilled to recommend Jane Doe for admission to your Master’s program in Public Health. Having had the pleasure of working closely with Jane for the past five years as the Director of Operations at HealthCorp, I have witnessed Jane’s exceptional talents, work ethic, and dedication to public health.

Jane has consistently demonstrated her ability to excel in various roles at HealthCorp. As a Project Manager, she led numerous initiatives aimed at improving community health outcomes. For example, she successfully coordinated a city-wide vaccination campaign that resulted in a 25% increase in immunization rates. Jane’s ability to analyze data, develop strategic plans, and execute them efficiently was instrumental in the success of this project.

Moreover, Jane’s leadership and teamwork skills are exemplary. She has a unique talent for bringing people together and fostering a collaborative environment. During a critical project to improve healthcare access in underserved areas, Jane worked tirelessly to engage stakeholders, secure funding, and implement sustainable solutions. Her efforts not only improved healthcare delivery but also built stronger community partnerships.

Jane’s dedication to her professional growth and her passion for public health are evident in her pursuit of continuous learning. She regularly attends industry conferences, participates in professional development workshops, and stays current with the latest research and trends in public health. This proactive approach to learning and her desire to contribute meaningfully to the field align perfectly with the objectives of your Master’s program.

In conclusion, I wholeheartedly support Jane Doe’s application to your Master’s program in Public Health. Her exceptional analytical skills, leadership abilities, and unwavering commitment to improving public health make her an ideal candidate. I am confident that she will not only excel in your program but also make significant contributions to the field. Please feel free to contact me at [email protected] or 123-456-7890 if you require any further information.

Sincerely,

John Smith
Director of Operations
HealthCorp

Copy the free sample or download a customizable letter of recommendation template below.