What Is a School Incident Report?
A school incident report is formal documentation of events within a school setting. Teachers, administrators, or behavioral specialists report injuries, behaviors, or issues. Typically, the report details are added after the event occurs.
This report serves as evidence in disputes with parents, district staff, or administrators. It also helps inform parents about problems and track student behavior.
When to Use a School Incident Report
Use a school incident report when major or minor issues impact students or staff. A few common examples of events that benefit from a report include:
- Classroom disruptions
- Fights or bullying
- Building maintenance issues
- Accidental injuries
- Near miss incidents
- Security threats (use a security incident report)
How to Write a School Incident Report
To write a school incident report, include the most important information and document the facts of the case. Write an effective report with the following steps:
- Provide reporter information: State the name and title of the person writing the report.
- Note the date and location: Add the exact date, time, and location of the incident.
- Determine the type: Choose the category that describes the type of incident. Also, add a detailed description of the event.
- Add student and teacher information: Provide the students’ names and grades. Also, list the names, titles, and departments of any relevant school staff or witnesses.
- Include the response: Record any immediate or medical action taken in response to the incident.
- Attach contextual support: Mention witness accounts, supporting documents, security footage, or photo evidence.
Use an accident report form for situations that occur due to an accident.
School Incident Report Sample
View our school incident report sample for structure, information, and language guidelines. Available as a Word or PDF version.
Report School Incidents Effectively with Legal Templates
Legal Templates offers a school incident report form to inform parents and develop documentation. Use our form to create thorough and consistent school records.
These reports also serve as evidence in disputes or legal claims. Reviewing reports helps school administrators identify necessary security, behavioral, or employee policy improvements.
Frequently Asked Questions
What type of incidents do schools report?
Schools report incidents such as fights, bullying, environmental risks, property damage, or accidental injury. Schools also report employee incidents such as misconduct or harassment policy violations.
Are schools required to report incidents to parents?
Schools must notify the affected parents when creating a report. This can also include a notice of disciplinary actions or medical care in response to the event.
Do schools have to report racist incidents?
It’s best practice for schools to report racist incidents or behaviors. This allows everyone involved to work toward a solution. Reporting racist incidents right away helps to prevent further violence, bullying, or discrimination.
