What Is a Security Incident Report?
A security incident report describes a security event that puts people, property, or data at risk. This can include things like theft or cyberattacks. It can also record workplace violence, suspicious activity, or attempts to access private data.
Employers, tech teams, HR, and even the police use these reports to look into what happened and prevent it in the future.
Why Is it Important to Report Security Incidents Immediately?
Reporting security incidents right away helps reduce harm, protect evidence, and support a smooth response. The sooner you act, the better you can:
- prevent additional damage or data loss
- secure systems or areas involved in the breach
- support a quick and coordinated response
- meet compliance standards and avoid penalties
- learn from the cyber incident or other event and reduce future incidents
- inform local law enforcement of facts
Pair your incident reports with a business continuity plan to stay prepared for disruptions and recover faster.
How to Write a Security Incident Report
A strong security incident report template means all key information is recorded clearly and consistently. Here’s what to include:
- Date and time: When the incident occurred and when it was reported
- Location: Where the event took place
- Description: What happened, including how it was detected
- People involved: Who witnessed, reported, or was affected by the event
- Evidence collected: Photos, documents, logs, or physical items
- Systems affected: Any networks, databases, or files involved
- Immediate actions taken: Containment, recovery, or reporting process
- Follow-up recommendations: Suggested improvements to prevent similar incidents
Keep your report objective and fact-based. Stick to the facts—avoid assumptions or opinions.
Use an employee complaint form to document internal issues that may not involve immediate security threats but still need resolution.
Security Incident Report Sample
You can view a sample security incident report below, and then use our document editor to customize it to meet your needs and download in PDF or Word format.
Report a Security Incident Today with Legal Templates
Stay ready to respond. Our security incident report template helps you document threats, follow the rules, and promote workplace safety. It’s made by legal experts, simple to use, and easy to share with your team or the police. Use our document editor to make reporting faster and improve your incident response.
