An HVAC subcontractor agreement is a legally binding agreement between a Heating, Ventilation, and Air Conditioning (HVAC) technician and a general contractor.
The HVAC technician agrees they will perform specific work for the general contractor. The contractor agrees to pay the subcontractor for their services at specific intervals or the end of the project.
When to Use
HVAC subcontractors are typically hired for construction or repair projects that involve HVAC systems. For instance, replacing an AC unit as part of a home remodel or installing duct ventilation for a new commercial building.
Hiring HVAC Subcontractors
If you need an HVAC subcontractor, take the proper precautions to hire the right professional for the job.
What Is HVAC?
HVAC stands for heating, ventilation, and air conditioning. HVAC technicians may install, repair, or replace air conditioning, ductwork, furnaces, or alternative heating and cooling systems.
This is done for residential and commercial buildings, although people specialize in one or the other.
Common services include:
- Installation of heating and cooling systems
- Installation of ductwork or ventilation systems
- Inspection of HVAC systems to check their performing
- Energy efficiency audits of HVAC systems
- Maintenance and repair of HVAC systems
- Replacement of HVAC systems
HVAC System
An HVAC system includes the heating and cooling units used in a particular building or property. They include central air conditioning, furnaces, window air conditioners, and heating pump systems.
HVAC Subcontractor License Requirements
Many states require HVAC subcontractors to have a business license, HVAC license, and certification. Acquiring a certification requires training and passing professional tests. This ensures the subcontractor has the training and experience to complete the job.
The Environmental Protection Agency also requires all HVAC professionals, regardless of state, to take a one-time exam to perform HVAC work.
States That Don’t Require a License
The table below showcases states that do not require a license from HVAC professionals. However, local licenses are typically mandated and managed by municipal governments.
| State |
|---|
| Alaska |
| Colorado |
| Hawaii (although subcontractors must work for a licensed contractor) |
| Illinois |
| Indiana |
Some states require proof of insurance covering potential liability due to damage, loss, or injury.
What to Include
Any HVAC subcontractor agreement should include the following:
- Description of Services: A full description of the services to be performed.
- Compensation: The amount of compensation to be paid by the general contractor, at what time
- Termination: When the agreement will end (typically at the end of the job) or under what conditions it might be terminated
- Responsibility: Whether the subcontractor will be responsible for providing labor, equipment, materials, and transportation
HVAC Subcontractor Agreement Sample
Create an HVAC subcontractor agreement using our template, available in PDF and Word formats.
