What Is a Party Rental Agreement?
A party rental agreement is a legal document that lets the owner of party equipment rent specific items to a tenant for an event or social gathering. Rental equipment that can be leased under this agreement includes the following:
- Canopies
- Tents
- Chairs
- Tables
- Spotlights
- Linens
- Sound systems
- Dance floors
- Catering equipment
- Inflatable games
- Photo booths
- Decorations (e.g., backdrops and arches)
- Projectors
A party equipment rental agreement lets an equipment owner make money on their investments. Meanwhile, a renter can access specialty equipment for a short period without buying it themselves. This contract establishes the terms of use, protecting the equipment’s condition and ensuring the owner gets compensated properly.
What to Include in a Party Rental Agreement
A well-written party rental agreement outlines the terms and conditions for leasing party equipment. Explore the key elements to include in your party rental contract:
- Customer Information: Name the customer renting the equipment. Provide their business name if applicable.
- Rental Company Details: Identify the party equipment rental company, including the name and address of its operations.
- Item Description: Describe the party equipment rental items, including their purpose, condition, and quantity.
- Special Instructions: Indicate whether the equipment requires special care. This may require overnight storage indoors, consistent supervision by an adult, or protection during rainy conditions.
- Associated Event: List the event for which the rented equipment is intended. Include the event size, type, location, and whether it’s indoors or outdoors.
- Rental Term: Provide the rental period, specifying the start and end dates. Note if the customer has flexibility regarding the pickup and return dates.
- Rental Fees and Payment Details: Give a breakdown of the costs for the rented items. Include the security deposit requirements, payment method, and payment schedule.
- Liability and Damage Clauses: Your party rental contract should state which party is responsible for damage and under what conditions.
- Cancellation Policy: Clarify when it becomes too late for the customer to reschedule or cancel their rental.
- Signatures: The rental company and the customer should provide their signatures.
Party Rental Agreement Sample
View an example of a party equipment rental agreement to see how to define your terms for leasing party-specific items. Then, create your own form using Legal Templates’s guided questionnaire. Download the final document as a PDF or Word document.
