A dog or puppy bill of sale is a document that finalizes the sale process between a current owner of a dog and the new owner. A dog bill of sale clarifies the transaction, serving as a receipt for the purchase. Typically, it is sent as an adoption contract or alongside one.
With the dog bill of sale, the buyer can show they are the dog’s rightful owner if necessary. Creating a binding, clear, and easy-to-read bill of sale for dog or puppy transactions is essential.
What Is a Dog Bill of Sale?
When selling a dog or puppy to another person, a bill of sale will work like a receipt for the transaction. It can outline a description of the animal, such as the name and a physical description of what they look like, along with the previous owner’s information, including location. It also includes the name and contact information of the person adopting the dog.
Most often, the bill of sale transactions outlines the terms and conditions of the sale, including:
- The date of the adoption
- Any ability to bring the dog back (and how long)
- The cost of the adoption
- Payment method(s)
- Any specific information about the dog that both parties understand and agree to, such as health, temperament, or other concerns.
- Pet custody agreement terms and conditions if they apply
- Pet care agreement, if it applies
The bill of sale dog template can help to create this form, ensuring all details are included and it is easy to understand what occurred during the transaction.
Do You Need a Dog Bill of Sale?
A bill of sale contract for dog or puppy transactions like this is nearly always recommended. While it may be necessary from the standpoint of a professional establishment selling the pet, even in informal situations, it can be crucial.
There are several instances when you may need a bill of sale.
Dispute Resolution
Using a bill of sale in animal transactions is critical if there is a dispute. It can help to serve as documentation of the trade and any terms and conditions included.
Release of Liability
Using a bill of sale for a dog is essential in releasing the old owner from any liability and responsibility should the dog hurt someone or cause damage to someone else’s property. This way, the previous owner has proof that the dog is no longer their liability.
Accountability
If one party does not adhere to the terms and conditions requirements, a bill of sale contract for dog or puppy transactions is critical evidence in a court of law.
It can be used by the court to require the other party to take action they agreed to.
What to Include in a Dog Bill of Sale
A dog bill of sale should include the following:
- Seller Information: The name, address, phone number, and email address of the seller.
- Buyer Information: The name, address, phone number, and email address of the buyer.
- Dog Information: Include the dog’s name, age, color, sex, and breed. Include other descriptive information, such as the registration number, the name of the sire (father), and the dam (mother) if this information is known.
- Acknowledgment Statement: The document should have a statement that enables the seller to acknowledge that the dog is being sold to the buyer (with relevant names included) and the cost of that transaction.
- Payment Method: List the method of payment made (cash, check, etc.).
- Veterinarian Examination: Include any veterinarian information, such as a statement indicating that the buyer understands the vet’s statements or information.
- Warranty and Guarantees: Be sure there is a statement that describes any guarantees related to the sale.
- Signatures: All parties must have their name written and signed with the date next to them.
- Notary: The document should be signed in the presence of and with the verification of a notary.
How to Sell a Dog
Once you learn how to write a bill of sale for a dog, you can start the selling process. There are a few key recommendations for this process:
Step 1 – Advertise Your Pup
First, let others know you have a pup for sale. You can advertise locally, on social media, or inform friends and family by word of mouth.
Be sure to have the dog’s health checked and ensure they are up to date on vaccinations before listing your pup for sale.
Step 2 – Meet With the Buyer
Before you complete a dog or puppy bill of sale, you must meet with the buyer and ensure they are qualified to purchase the dog. Ask critical questions like:
- Where will the dog live?
- Who lives in the home?
- Are there other animals there?
- Is there a fenced-in yard?
- What type of food will the dog eat?
- How much exercise will they get?
Go over the dog’s medical care and overall health, discuss any concerns about the dog’s behavior, and consider asking about a home visit. This is a good way for you to ensure the home is appropriate and meets the dog’s needs for safety.
Step 3 – Complete the Bill of Sale
You can use a bill of sale for a dog or puppy once you have agreed to the deal with the adopter. Go through and fill out the dog bill of sale form based on any terms and conditions you decide upon.
Step 4 – Get It Notarized
In the best situation, the puppy bill of sale should be signed by both parties and notarized by a public notary. That helps to ensure it is a legally binding document.
How to Write a Dog Bill of Sale
Writing a bill of sale should include making clear statements about the transaction. Some of the critical steps should consist of the following:
- Fill in all information related to the seller of the dog and the buyer, including contact information.
- Then, outline as much information about the dog in the description to ensure it can be easily identified. This should include a name, physical description, license number, or other data about the dog’s history.
- Document the cost of the transaction and how it will be paid.
- Include all information about whether a veterinary examination occurred and the exam date or a notification that the seller agrees to obtain veterinarian care for the dog.
- Work with a notary to have the document signed and dated by both the buyer and seller.
Dog Bill of Sale Sample
You can use our bill of sale template to help you get started. Get a dog bill of sale PDF now and start the process:
