An Oregon (OR) vehicle bill of sale allows buyers and sellers to officially transfer ownership of a car, truck, or van into the other party’s name. This legal document serves as a receipt showing that the vehicle in question was sold to the named buyer by the authorized seller.
After buying a car, you must bring the completed vehicle bill of sale to your local Oregon Driver & Motor Vehicle Services department to become the registered owner. You’ll also need the signed title with the odometer reading written on the back plus an Application for Title and Registration.
The bill of sale lets the DMV employees know that the transaction is legit, giving them the green light to process your paperwork. Beyond that, it provides the data needed to transfer the title and charge the correct fees.
Oregon Vehicle Bill of Sale Requirements
You must follow all state rules when filling out the bill of sale to ensure it is accepted by the Oregon DMV, such as:
Oregon Vehicle Bill of Sale Form: Use the official Oregon bill of sale form from the state website.
Notarization: Oregon does not require that you notarize the form, but it must be signed by both parties.
Witnesses: The state of Oregon does not require any witnesses to sign the vehicle bill of sale.
Language Requirements: The DMV only provides their bill of sale form in English.
Number of Copies: Complete the form in triplicate to give the DMV, buyer, and seller their own copy.
Writing Requirements: The bill of sale is a legal document, so only use blue or black ink to fill it out.
Registering a Vehicle at the Oregon DMV
When you go down to the Oregon Driver & Motor Vehicle Services Department, you will need to keep the following info in mind to successfully register your new vehicle.
Oregon DMV Offices: You have your choice of 60 Oregon DMV offices when registering your vehicle.
Appointment: Most offices require that you make an appointment for your title transfer services.
Days to Register at DMV: Register your vehicle within 30 days to avoid a late title transfer fee. After 61 dates late, the fee doubles.
Fees: Oregon DMV title transfer and registration charges vary depending on the vehicle type, year, and fuel efficiency. To transfer the title, passenger vehicles and light trucks cost $98 to $113, while electric vehicles are $187. Registration adds $122 to $152 for gas and diesel vehicles and $306 for all-electric models. On top of that, you may need to pay $25 to $50 if you file for a title late, $24.50 if your car needs Oregon plates, and $60 to $112 to register in specific counties, like Washington, Clackamas, and Multnomah. A VIN inspection is $7 more.
Fee Estimate: You can calculate your fees online before going down to transfer the title if you’re not sure what you’ll pay.
Sales/Excise Tax: Oregon only uses a flat fee schedule for vehicle title transfers and registration. They do not have extra sales and excise tax fees.
Use Tax: When buying a new vehicle from out of state, you may have to pay a Use Tax that’s equal to 0.5% of the retail sales price. This tax only applies to out-of-state vehicles that weigh less than 26,000 pounds and have less than 7,500 miles on the odometer.
VIN Inspection: When buying a vehicle from out of state or outside the country, you must have a VIN inspection performed before transferring ownership. This inspection is also required when getting a regular title for salvaged vehicles, buying a vehicle with a surrendered title, or titling a vehicle after it was deemed totaled or reconstructed.
Emissions: Vehicles made in 2007 or prior must pass an emissions test before you can register your car to drive on the road. You can still transfer the title without this step, but the vehicle won’t be legal to drive. You can drive down to a nearby testing facility to have your vehicle checked for a small fee. If it passes, you will receive a form to take to the DMV. If it does not, then you’ll need to follow their instructions on what to do next.
Auto/Liability Insurance: Bring your insurance policy number to the Oregon DMV or they will not let you register the vehicle. They require that you meet the state’s minimum insurance requirements unless your vehicle is exempt.
Antique/Electric Vehicles: Collector and antique vehicles may qualify for a collector plate during the title transfer and registration process. If the vehicle is heavily modified, like a street rod, you may have to verify it meets all Oregon Department of Transportation requirements before transferring the title. Electric vehicles are titled like gas and diesel models, but the fees are much higher.
Prior Liens: After paying off your car loan, you can transfer the title sent to you as long as the lienholder signed the front.
When going down to the Oregon DMV, make sure to have all of the following items on hand.
Driver’s License and Proof of Residence: Your current driver’s license allows the DMV to verify your identity before completing the title transfer. If you need to change your address at that time, bring a proof of residence, like a utility bill, bank statement, or paystub.
Application for Certificate of Title/Registration Form: The Application for Title and Registration serves as your request to put the vehicle in your name and register it to drive on the road.
Vehicle Identification Number (VIN) Verification: The Vehicle Identification Number (VIN) Inspection Form confirms that the VIN matches your vehicle.
Odometer Disclosure Statement Form: The Odometer Disclosure Statement Form confirms the total number of miles on the vehicle. You can write it on the title or request an official form from the DMV.
Emissions Certificate: After passing their test, the Oregon emissions testing facility provides the certificate needed to register your vehicle.
Seller’s Report of Sale: Sellers have 10 days to send in their Notice of Sale or Transfer of a Vehicle form to the DMV to release interest in the car in question.
How To Write a Bill of Sale for a Car in Oregon
When filling out the bill of sale, follow these steps to ensure the document is complete and valid in the eyes of the Oregon DMV.
Step 1 – Grab a Template of an Oregon Vehicle Bill of Sale
Print out three copies of the Vehicle Bill of Sale from the Oregon DMV or use our legal template to create the document.
Step 2 – Fill in Vehicle Details
Write in the vehicle description, including the plate number, year, make, VIN, and the title number.
Step 3 – Fill in Buyer Information
Print the name of the buyer with the last name first along with their address and the date of the purchase.
Step 4 – Fill in Seller Information
Print the name of the seller in full after confirming it matches the name on the title and their valid ID.
Step 5 – Confirm Information with Buyer
Have the buyer confirm the info and print and sign their name on the form, and then jot down the release date. The seller will have to do the same to finalize the document.
Step 6 – Provide Copies
Repeat this process twice more with the remaining forms. Make sure the buyer takes two of the copies along with the signed title. The title should have the odometer reading written on it.
Upon completing these steps, you’ll have a bill of sale to use at the DMV when transferring the title into your name. As long as the vehicle meets the state requirements, you may also register it to legally drive on public roads at that time.
Free Oregon Vehicle Bill of Sale Form
Below is a free printable Oregon Vehicle Bill of Sale you can use for your own purposes. It is available in both PDF and Word format.