• Skip to main content
  • Skip to primary sidebar
  • Skip to footer

Legal Templates

Legal Templates
  • Business Forms
    Business & Contracts

    All of our legal contracts and documents are drafted and regularly updated by attorneys licensed in their respective jurisdictions, paralegals, or subject matter experts. Save your hard-earned money and time with Legal Templates.

    Top Business Forms
    Business Formation
    • Business Plan
    • LLC Operating Agreement
    • Articles of Incorporation
    • Corporate Bylaws
    • Buy-Sell Agreement
    Business Operations
    • Business Contract
    • Partnership Agreement
    • Non-Disclosure Agreement
    • Release of Liability
    • Letter of Intent
    Sales and Payments
    • Purchase Agreement
    • Sales Agreement
    • Invoice
    • Purchase Order
    • Business Purchase
    Employment and HR
    • Employment Contract
    • Employment Offer
    • Employment Verification
    • Freelance Contract
    • Non-Compete Agreement
    View All Business Forms
  • Real Estate Forms
    Real Estate

    All of our legal contracts and documents are drafted and regularly updated by attorneys licensed in their respective jurisdictions, paralegals, or subject matter experts. Save your hard-earned money and time with Legal Templates.

    Top Real Estate Forms
    Landlords
    • Lease Agreement
    • Property Management
    • Eviction Notice
    • Late Rent Notice
    • Lease Termination
    Tenants
    • Room Rental
    • Sublease Agreement
    • Roommate Agreement
    • Notice to Vacate
    • Early Lease Termination
    Home Ownership
    • Real Estate Purchase Agreement
    • Mortgage Deed
    • Quitclaim Deed
    • Deed of Trust
    • Moving Checklist
    View all Real Estate Forms
  • Personal & Family Forms
    Personal and Family

    All of our legal contracts and documents are drafted and regularly updated by attorneys licensed in their respective jurisdictions, paralegals, or subject matter experts. Save your hard-earned money and time with Legal Templates.

    Top Personal and Family Forms
    Estate Planning
    • Power of Attorney
    • Last Will & Testament
    • Living Will
    • Advance Directive
    • DNR Form
    Personal Finance
    • Bill of Sale
    • Loan Agreement
    • Purchase Agreement
    • Promissory Note
    • Sales Agreement
    Family Matters
    • Parenting Plan
    • Child Travel Consent
    • Divorce Agreement
    • Separation Agreement
    • Prenuptial Agreement
    Affidavits
    • General Affidavit
    • Gift Affidavit
    • Affidavit of Identity
    • Affidavit of Residence
    • Affidavit of Death
    View All Personal Forms
  • Support
    Resources
    • Business
    • Real Estate
    • Personal and Family
    • Financial
    • Estate Planning
    Support
    • About Us
    • Careers
    • Contact Us
    • All Legal Documents

    Monday - Friday | 9AM - 7PM EDT

    (855) 335-9779

  • Sign In
  • :email

Home Real Estate Documents Employment Verification Letter

Make Your Own Employment Verification Letter

Use our Employment Verification Letter to prove your salary and employment history.

Updated February 1, 2023

An Employment Verification Letter, or a letter of employment or proof of income, is a professional letter used to verify a previous or current employee’s income, employment history, and job responsibilities.

Landlords and others renting real estate often use verification of employment letters to ensure potential tenants have a job and the income to afford rent payments.

Table of Contents
  • What is an Employment Verification Letter?
  • Employment Verification Letter Examples
  • What is on an Employment Verification Form?
  • How to Verify a Proof of Employment Letter
  • How to Write an Employment Verification Letter
  • Sample Employment Verification Letter Template (Word & PDF)

Supplemental Forms

A landlord can further support their rental goals by asking a potential tenant to submit a Landlord Reference Letter, then choosing a lease agreement specific to their situation, such as a Month-to-Month Lease Agreement, Room Rental Agreement, or a Roommate Agreement.

What is an Employment Verification Letter?

Verification of employment letters are documents provided by current and former employers of potential tenants, people seeking new jobs, and others who need to prove where they work or worked – and sometimes the amount of money they make.

A current or former employee may request employment verification to certify their salary and employment history for a new or prospective employer.

An employment verification form is also a common third-party prerequisite to verify that an individual has the income to make monthly payments for a significant expenditure — whether for a rental application, mortgage, or loan.

For your reference, an employment verification letter is also called a:

  • Proof of Employment Letter
  • Income Verification Letter
  • Employment Confirmation Letter
  • Salary Verification Letter
  • Work Verification Letter

Verifying parties typically submit this document in business letter format with their name, job title and contact information, current date, and income or employment verification.

Who Needs a Letter of Employment?

A landlord may require an employment letter for renting an apartment if the rent exceeds a certain amount.

Additionally, most financial institutions and lenders require employment verification for mortgage applications. Furthermore, a new employer may request employment verification to ensure the employee has been truthful about a previous salary and position.

 You may also need to request an employment verification letter from a previous or current employer if you apply for a job at one of the many state and federal government agencies.

Many people, businesses, and organizations want to know about your past work experience, salary details, and employment status before they enter into a relationship with you.

Remember that some companies and organizations require a signed release or authorization form before disclosing information about a current or former employee.

Employment Verification Letter Examples

Employment Verification Letter Example (with Salary)

The employment verification sample below confirms the employment of Jessica Holland at ABC Inc.

To corroborate the salary information provided, the Director of Operations, William Savage, indicates that Jessica’s pay stubs and tax returns information are attached to the letter.

In addition, Mr. Savage provides his contact information if Resume Center (the requesting party) requires additional proof of employment.

employment verificaiton letter example

Employment Letter Sample

The proof of employment letter sample below offers the employment and income verification of Matthew Simpson, previously employed as General Counsel for Company Inc.

The letter is addressed directly to the third party who requested the employment verification for Mr. Simpson — Welcome Inc.

In addition to the attached wage and tax statement (W-2) and pay stubs, Company Inc. has included an acknowledgment of a notary public to authenticate Mr. Simpson’s employment verification.

Proof of Income Letter From Employer Template

The verification of employment and income example below provides salary verification (both annual and bonuses) for Wilfred Lawrence.

The verifying party is Charles Lang, Human Resources Manager at Forest Inc. Mr. Lang is providing Mr. Lawrence’s W-2 and a letter from Workers’ compensation as supporting documents of income verification.

proof of income letter from employer template

Letter of Employment Template

The basic proof of employment letter template below offers wage verification for Lester Jenkins’ eight years of employment at ABC 123 Inc.

The verifier, Larry Philips, does not know the contact details of the third party requesting this information and therefore uses “To Whom It May Concern” to address this verification of employment.

There are no salary verification documents. Therefore, the requesting party will have to contact Mr. Philips directly if they want supporting documentation to confirm the letter’s contents.

letter of employment template

What is on an Employment Verification Form?

An employment verification letter is an essential document that employers (business owners and managers, CEOs, and human resource department representatives) should create and write with formality.

Below the company letterhead, the writer should include relevant contact and company information such as:

  • Verifier’s name
  • Company name
  • Address
  • City, state, and ZIP code

If you are an employer tasked with writing an employment verification letter and have the name and address of the third party reviewing the document, you can address the letter to their attention.

The body of the salary verification letter depends on the requesting party’s requirements. For example, a landlord may only need to verify a potential tenant’s current income, whereas a new employer may require additional employment history and salary details.

If you don’t know the requesting party’s requirements, a standard verification of employment form generally includes the following information:

  • Employment start date
  • Employee name
  • Job title
  • Salary
  • Annual bonus amount (if applicable)
  • Employment end date (if applicable)

The final paragraph of an employment confirmation letter should include the contact details of the individual responsible for verifying the employee’s information.

Conclude the work verification letter with your signature, full name, and job title.

How to Verify a Proof of Employment Letter

Obtaining a proof of income letter is often the last step a bank takes before approving a loan. Additionally, it is commonly the final step a landlord takes before handing over the keys to a tenant.

Companies sending offer letters to candidates typically request proof of income as the last step.

To protect against false claims, third parties often require employees to substantiate their employment verification letter with at least two proof of income documents.

The following documents are common pieces of proof of income produced in addition to an employment verification letter:

  • Paystubs
  • Tax returns (1040)
  • Wage and tax statements (W-2)
  • Social security proof of income / Benefits Verification Letter
  • A Workers’ compensation letter
  • Bank statements

TIP

Some landlords and companies require a notary public to acknowledge an income verification form. Notarizing a verification letter confirms its authenticity and adds an extra layer of trust.

Obtaining a proof of employment letter is often the bank’s last step before approving a loan. Additionally, it is commonly the final step a landlord takes before handing over the keys to a tenant.

Companies sending offer letters to candidates typically request employment verification as the last step.

To protect against false claims, third parties often require applicants or employees to substantiate their income with at least two proof of income documents.

The following documents are standard pieces of verification produced in addition to an employment confirmation letter:

  • Paystubs
  • Tax returns (Form 1040)
  • Wage and tax statements (W-2)
  • Social security verification / Benefits Verification Letter
  • A Workers’ compensation letter
  • Bank statements

TIP

Some landlords and companies require a notary public to acknowledge a verification letter. Notarizing this document confirms the verifier’s authenticity and adds an extra layer of trust.

Note that anyone requesting verification of employment letter should allow the verifier at least two business days to complete the request.

Proof of Income for Self-Employed Individuals

No one can provide employment verification except yourself if you work for yourself.

So, can you write a verification letter for self-employment on your behalf?

The answer is “yes.” Write a verification letter and use the following accepted documentation to prove your income:

  • IRS Form 1099 Miscellaneous Income – used by freelancers and independent contractors to record any job that paid $600 or more
  • Tax returns
  • Bank statements

IMPORTANT

So, whether you are self-employed, someone from a human resources department, a manager, or a CEO, you now know how to draft an employment proof letter. Or you can skip the hard work and use our employment verification letter builder to create one in minutes.

How to Write an Employment Verification Letter

Follow the steps below to write an employment verification letter using a visual template. If you need to write this letter quickly or want an easy-to-follow guide for your letter, using our document builder to create the form is a great idea.

Step 1 – Fill in Employer Details

1. Employer Verifying Employment. Write the name (or company) of the employer verifying the employment. Also, provide the address.

employer details

Step 2 – Enter the Requesting Party Details

2. Party Requesting Employment. This is the party requesting employment verification, such as a bank or landlord. Provide the requester’s name and address. If the requester is unknown, leave this blank.

3. Contact Person. Write the name of the contact person for the party requesting verification. If the requester is unknown, use “To Whom it May Concern” to address the letter.

requesting party details

Step 3 – Fill in Verification Details

4. Name of Employed. Enter the name of the person the employer is verifying employment for.

5. Employment Details. This section provides employment details including company name, job title, employment start dated, and company address.

6. Salary and Bonus Information. This section provides the employee’s salary and bonus, if any. The employer can include supporting documents with this letter (keep in mind that there are state and local laws regarding salary disclosure and some require employee authorization).

verification details

Step 4 – Write Employer’s Information

7. Write Full Employer Details. This is the employer’s information – full name, title, phone number, and email address. The title, phone number, and email address are optional.

employers information

Step 5 – Get Notary Acknowledgement

8. Notary Public Acknowledgement. The section for notary public acknowledgment is optional. 

notary details

Sample Employment Verification Letter Template (Word & PDF)

Here is what a typical employment verification letter template looks like. With our document builder, you can use these documents as a guide to write a letter or create a customized form in minutes.

This Employment Verification Letter template has been updated for 2023. 

DOWNLOAD PDF
DOWNLOAD MS WORD

Related Landlords Documents

  • Rental Application: A rental application is a document landlords use to screen prospective tenants.
  • Roommate Agreement: A roommate agreement is a contract between tenants living in the same home that outlines shared expenses and house rules.
  • Sublease Agreement: A Sublease Agreement is an agreement between the original tenant who is currently leasing the premises and the new tenant who will be moving into the premises.
employment verification letter sample download Preview PDF

Free Employment Verification Letter

Create Your Employment Verification Letter in Minutes!

Legal Documents

  • All Legal Forms
  • Business Forms
  • Real Estate Forms
  • Personal and Family Forms

Popular Forms

  • Lease Agreements
  • Power of Attorney Forms
  • Eviction Notice
  • Living Will
  • Non-Disclosure Agreement

Resources

  • Legal Resources
  • Business
  • Real Estate
  • Personal & Family
  • Estate Planning
  • Financial
  • Covid-19 Resources

Company

  • Pricing
  • About Us
  • Careers
  • Contact Us
  • Partner With Us
  • Legal Dictionary

Users

  • Account
  • Terms of Use
  • Privacy Policy
  • Do Not Sell My Personal Information
McAfee - Together is power.
Trustpilot
BBB Accredited Business

(855) 335-9779, Monday-Friday, 9AM - 7PM EDT

Facebook Twitter LinkedIn

Copyright 2023 Legal Templates LLC. Legal Templates LLC is not a lawyer, or a law firm and does not engage in the practice of law. Legal Templates cannot and does not provide legal advice or legal representation. All information, software and services provided on the site are for informational purposes and self-help only and are not intended to be a substitute for a lawyer or professional legal advice. Use of this site is subject to our Terms of Use. Legaltemplates.net is owned and operated by Resume Technologies Limited, London with offices in London United Kingdom.”

Esc

Make Your Own Employment Verification Letter

employment verification letter sample download

The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.

Fill in the details

Thank you for downloading one of our free legal templates!

Would you leave us a review?

We hope you've found what you need and are able to avoid the time, costs, and stress associated with dealing with a lawyer.

A review would mean the world to us (it only takes about 15 seconds).

Please check your download folder for MS Word or open tabs for PDF so you can access your FREE Legal Template Sample

Thanks again, and good luck!

Leave My Review