A letter of intent to hire is essentially a document sent by an organization to a potential employee, indicating an offer of employment. This letter outlines the job responsibilities, salary, employment duration, starting date, and other key terms and conditions.
It allows the recipient to either accept or reject the offer. Serving as an initial step towards formalizing employment, this letter illustrates the company’s genuine interest in the candidate and sets the stage for further negotiation on the employment details. It offers a clear view of what the role entails, including compensation, work duties, and start date.
When To Use
A letter of intent to hire is used when a company decides to formally offer a position to a candidate before finalizing the employment contract. It outlines the essentials of the job, such as duties, salary, and start date, and serves as a foundation for negotiation. This letter signals the company’s interest and moves both parties closer to a binding employment agreement.
What To Include
- Employer and Applicant Information: Include names and mailing addresses.
- Letter Intent: Clarify that this letter outlines potential employment terms, not a final contract.
- Job Description: Detail work responsibilities, start date, and whether the role is full- or part-time.
- Compensation: State the salary or hourly wage, payment frequency, and any benefits offered.
- Days Off: Outline terms for leave, specifying if it’s paid or unpaid.
- Probationary Period: Mention if there’s a period during which the employee can be terminated without cause.
Is a Letter of Intent To Hire Legally Binding?
This letter represents a non-binding offer, which will become binding upon the signing of an employment contract between the employer and the employee.
