Short-Term Rental Agreement

Vacation Rental/Short-Term Lease Agreement

State of ______________	Rev. 133EF54
VACATION RENTAL / SHORT TERM LEASE AGREEMENT

This Vacation Rental / Short Term Lease Agreement (this “Agreement”) is made by and between ________________________ (“Owner”) and ________________________ (“Guest”) as of the date last written on the signature page of this Agreement. Owner and Guest may be referred to individually as “Party” and collectively as “Parties.” For good and valuable consideration, the sufficiency of which is acknowledged, the Parties agree as follows:

1. Property.  The property is described as a/an: (Check one) ☐ house ☐ apartment ☐ condominium     ☐ room ☐ townhouse ☐ duplex ☐ semi-detached house ☐ other: _______________ with:

(a) __________ bedrooms

(b) __________ bathrooms

located at ________________________________________ [Address] (the “Property”). The Property is owned by Owner. The Property is fully furnished by Owner and equipped for light housekeeping. The following amenities are included in the Property: (Check all that apply)

☐ microwave

☐ dishwasher

☐ refrigerator

☐ dryer

☐ washer

☐ cable

☐ wifi

☐ hot tub

☐ linens

☐ swimming pool

☐ fireplace

☐ other: _______________

A starter supply of household cleaning and hygiene products may be available in the Property for use. Guest is responsible for purchasing any additional supplies and all food and beverages.

Hot Tub Disclaimer (Check if applicable)

☐ Guest acknowledges that there are certain risks associated with hot tubs. Use of the hot tub is at the user’s own risk, and Owner will not be responsible for any injuries.

2. Rental Party.  All persons in the rental party will be bound by the terms of this Agreement. Only persons listed on this Agreement may stay in the Property. “Rental Party” means Guest plus the following persons:   

First Name & Last Name	Relationship to Guest
________________________	_______________
________________________	_______________
________________________	_______________
________________________	_______________
________________________	_______________
________________________	_______________

The total number of adults in the Rental Party will be __________. The total number of children in the Rental Party will be __________.

3. Maximum Occupancy.  The maximum number of persons allowed to stay in the Property is limited to __________, unless the Owner gives its prior written consent. A charge of $__________ per person per night will be assessed for each person who stays in the Property in addition to the Rental Party. Guest will be charged without notice for additional persons staying in the Property and not disclosed to Owner.

4. Visitors.  A visitor is an occupant of the Property who is not staying overnight. The total number of persons permitted in the Property at any given time, including visitors, is __________. Any visitor staying overnight is subject to additional charges.

Common Facilities (Check one)

☐ Visitor will be allowed to use the common facilities, including any pools or tennis courts, when Guest is not on the Property.

☐ NO visitor will be allowed to use the common facilities, including any pools or tennis courts, when Guest is not on the Property.

5. Rental Period & Check-In.  The term of this lease will be from ______________, 20_____ (“Arrival Date”) to _______________, 20_____ (“Departure Date”). The Property will be ready for Guest’s occupancy beginning at _____:_____ AM/PM on the Arrival Date and the Property must be vacated by _____:_____ AM/PM on the Departure Date, unless otherwise agreed by Owner. If Guest or any member of the Rental Party remains on the Property beyond the Departure Date, Guest will be responsible to pay the rental rate prescribed in Section 8 below for the period of time between Departure Date and the actual date Guest and all members of the Rental Property vacate the Property. (☐ The Property requires a __________ night minimum stay.)

6. Keys & Access Codes.  Owner will provide Guest with __________ key(s), which will unlock the front door to the Property and __________________________ [Other area(s)]. Guest is not allowed to make duplicate keys. A fee of $__________ will be charged to Guest for failure to return a key. Any attempt to access a locked area is just cause for immediate termination of this Agreement, forfeiture of all rent paid, and Guest will be liable for any missing items or damage.

Access Codes (Check if applicable)

☐ Owner will provide Guest with access codes to the __________________________ [Access area(s)].

7. Rental Rules & Restrictions. Guest agrees to abide by the following restrictions by Owner: (Check all that apply)

☐ Smoking is not permitted inside the Property

☐ Pets are not permitted on the Property

☐ Quiet hours are from 10:00 PM to 8:00AM

☐ Garbage must be placed in the proper receptacles

☐ Other: _______________

If any person in the Rental Party fails to follow any of the Rules, the Rental Party may be asked to vacate the Property and Guest will forfeit all rent paid.

Additional Association/Community Rules and Regulations (Check if applicable)

☐ Guest agrees to abide by the Rules and Regulations of ________________________ [Condo or property association name] and any other restrictions imposed by Owner (the “Rules”), attached to this Agreement as Exhibit A, at all times while on the Property and will cause all persons in the Rental Party and any visitors that Guest permits on the Property to abide by the Rules while on the Property. 

8. Reservation Deposit and Payment. (Check one) 

☐ A reservation deposit is required. Guest agrees to pay the rent and fees described below (the “Total Amount Due”). A deposit in the amount of $__________ (the “Reservation Deposit”) is due and payable upon return of this signed Agreement in order to secure Guest’s reservation. The Reservation Deposit is non-refundable and will be applied toward the rental rate. Payment in full of the following fees, less the Reservation Deposit, will be due within __________ days before the Arrival Date.

☐ A reservation deposit is NOT required. Guest agrees to pay the rent and fees described below (the “Total Amount Due”). Payment in full of the following fees will be due within __________ days before the Arrival Date.

Rental rate of $__________ x __________ (Check one) ☐ days ☐ weeks ☐ months	$__________
Cleaning service fee	$__________
Other fee: _______________	$__________
Other fee: _______________	$__________
State and local sales/rental taxes (__________%)	$__________
Total Amount Due	$__________
(Less reservation deposit due immediately)	($__________)
Total Balance Due	$__________

Acceptable payment methods are: (Check all that apply)

☐ credit card

☐ debit card

☐ personal check

☐ cashier check

☐ money order

☐ other: _______________

Checks should be made payable to: ________________________ [Name] and sent to: ________________________________________ [Address] A fee of $__________ will be charged to Guest for dishonored checks.

9. Security Deposit. (Check one)

☐ Owner reserves the right, at its discretion, to charge a security deposit at the time of reservation in the amount of $__________. This deposit will be refunded after Guest’s departure and an inspection of the Property by Owner, less any deductions for damage to the Property or furnishings, excessive mess requiring additional cleaning or other costs incurred outside the normal course due to Guest’s stay.

☐ A security deposit is NOT required.

10. Cancellation. (Check one)

☐ Guest may cancel the reservation at least __________ days before the Arrival Date, and receive a refund on the Reservation Deposit.

☐ If Guest cancels the reservation, the Reservation Deposit will be forfeited.

Full Rental Payment Forfeited (Check if applicable)

☐ If Guest cancels the reservation less than __________ days before the Arrival Date, the Total Amount Due will be forfeited. 

11. Cleaning. (Check one)

☐ A cleaning fee of $__________ will be charged to the Guest.

☐ A cleaning fee will NOT be charged to the Guest.

Daily housekeeping services are not included in the rental rate. Throughout the rental period, Guest will be responsible for keeping the Property clean and in good condition. Any unsafe or dangerous condition must be reported to Owner immediately. Guest acknowledges that on the Arrival Date, the Property is in good condition, except for any defect Guest may report to Owner by the end of the first day following the Arrival Date. The Property should be left in the same condition as it was found by Guest on the Arrival Date. Guest promises to leave the Property in good repair.

12. Furnishings. The following furnishings will be provided with the Property: ______________________

____________________________________________________________________________________

Furnishings are subject to change without notice. Furniture, bedding, kitchen equipment, utensils, and any other personal property supplied with the Property must not be removed from the Property. Loss of any items within the Property or damage to the Property or furnishings in excess of normal wear and tear will be charged to Guest. The Property will be inspected by Owner after Guest’s departure. All contents of the Property are the property of Owner. If an item should break, Guest must notify Owner immediately. Guest is not permitted to alter the wiring of any television, computer, or gaming equipment.

13. Parking.  Parking is limited to __________ spaces. Guest may only park in designated parking area. Any illegally parked cars may be subject to towing and/or fines.

14. Mechanical Failures.  Owner attempts to properly maintain the Property. While all electrical and mechanical equipment within the Property are in good working order, Owner cannot guarantee against mechanical failure of electrical service, stopped plumbing, water supply, heating, air conditioning, audio visual equipment, internet access, cable service, or appliances. Guest agrees to report any inoperative equipment or other maintenance problem to Owner immediately. Owner will make every reasonable effort to have repairs done quickly and efficiently. Guest will allow Owner or a person permitted by Owner access to the Property for purposes of repair and inspection. Owner is not responsible for any inconvenience that may occur and no refunds or rent reductions will be made due to failure of such items.

15. Acts of God. (Check one)

☐ If there is a storm or severe weather and a mandatory evacuation order is issued by state or local authorities, Guest shall be entitled to a prorated refund for each night Guest is unable to occupy the Property. Owner will not be liable or deemed in default under this Agreement for any failure to perform or delay in performing any of its obligations due to or arising out of any act not within its control, including, without limitation, acts of God.

☐ No refunds will be given if there is a storm or severe weather (i.e. hurricane, earthquake, forest fire) even if a mandatory evacuation order has been given. Owner will not be liable or deemed in default under this Agreement for any failure to perform or delay in performing any of its obligations due to or arising out of any act not within its control, including, without limitation, acts of God.

16. Limitation on Liability.  Owner is not responsible for any accidents, injuries or illness that occur to any member of the Rental Party or Guest’s visitors while in the Property or on the Property. Owner is not responsible for loss of personal belongings or valuables belonging to any member of the Rental Party or any of Guest’s visitors. Guest agrees to assume the risk of any harm arising from use of the Property. UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY, TORT, CONTRACT, STRICT LIABILITY, OR OTHERWISE, SHALL OWNER BE LIABLE TO GUEST OR ANY OTHER PERSON FOR ANY DAMAGES OF ANY NATURE WHATSOEVER INCLUDING ARISING OUT OF OR RELATING TO THIS AGREEMENT OR GUEST’S RENTAL OF THE PROPERTY OR USE OF THE PROPERTY. IN NO EVENT WILL OWNER BE LIABLE FOR ANY DAMAGES IN CONNECTION WITH THIS AGREEMENT, EVEN IF OWNER SHALL HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE.

17. Indemnification.  Guest acknowledges that the use of the Property by the Rental Party and Guest’s visitors is entirely at their own risk. Guest will indemnify and hold harmless Owner from any and all expenses, costs, damages, suits, actions, or liabilities whatsoever arising from or related to any and all loss of or damage to personal property, injury or death resulting from the use or occupancy of the Property or the failure of any member of Rental Party or Guest’s visitors to observe the Rules and restrictions set forth in Paragraph 7.

18. Violation of Agreement. If Guest or any member of the Rental Party violates any of the terms of this Agreement, including but not limited to maximum occupancy, visitors and rental rules and restrictions, Owner may evict Guest and the Rental Party from the Property and Guest will forfeit all rent and security deposit paid.

19. Governing Law. This Agreement and all transactions contemplated by this Agreement will be governed by, and constructed and enforced in accordance with the laws of the State of _______________ (not including its conflicts of laws provisions). Any dispute arising from this Agreement shall be resolved through: (Check one)

☐ Court litigation. Disputes shall be resolved in the courts of the State of _______________.

☐ If either Party brings legal action to enforce its rights under this Agreement, the prevailing party will be entitled to recover from the other Party its expenses (including reasonable attorneys’ fees and costs) incurred in connection with the action and any appeal. 

☐ Binding arbitration. Binding arbitration shall be conducted in accordance with the rules of the American Arbitration Association.

☐ Mediation.

☐ Mediation, then binding arbitration. If the dispute cannot be resolved through mediation, then the dispute will be resolved through binding arbitration conducted in accordance with the rules of the American Arbitration Association

20. Amendments. This Agreement may be amended or modified only by a written agreement signed by both Owner and Guest.

21. No Waiver. Neither Owner nor Guest shall be deemed to have waived any provision of this Agreement or the exercise of any rights held under this Agreement unless such waiver is made expressly and in writing.

22. Severability. If any provision of this Agreement is held to be invalid or unenforceable in whole or in part, the remaining provisions shall not be affected and shall continue to be valid and enforceable as though the invalid or unenforceable parts had not been included in this Agreement.

23. Notices. Any notice or communication under this Agreement must be in writing and sent via one of the following options:

☐ personally delivered

☐ sent by overnight courier service

☐ certified or registered mail (postage prepaid, return receipt requested)

☐ facsimile

☐ electronic email transmission

☐ other: _______________

24. Successors and Assigns. This Agreement will inure to the benefit of and be binding upon Owner, its successors and assigns, and upon Guest and its permitted successors and assigns.

25. Entire Agreement. This Agreement (☐ and Exhibit A) represents the entire understanding and agreement between the Parties with respect to the subject matter of this Agreement and supersedes all other negotiations, understandings and representations (if any) made by and between the Parties. 

SIGNATURES

Owner Signature		Guest Signature
Owner Name		Guest Name
Date		Date

EXHIBIT A

Rules and Regulations

See attached.

Disclosure of Information on Lead-Based Paint and/or Lead-Based Paint Hazards

Lead Warning Statement

Housing built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose health hazards if not managed properly. Lead exposure is especially harmful to young children and pregnant women. Before renting pre-1978 housing, lessors must disclose the presence of known lead-based paint and/or lead-based paint hazards in the dwelling. Lessees must also receive a federally approved pamphlet on lead poisoning prevention.

Owner’s Disclosure

(a) Presence of lead-based paint and/or lead-based paint hazards (check (i) or (ii) below):

i)  ____ Known lead-based paint and/or lead-based paint hazards are present in the housing (explain).

________________________________________________________________________________

________________________________________________________________________________

(ii) ____ Owner has no knowledge of lead-based paint and/or lead-based paint hazards in the housing.

(b) Records and reports available to the Owner (check (i) or (ii) below):

(i)  ____ Owner has provided Guest with all available records and reports pertaining to lead-based paint and/or lead-based paint hazards in the housing (list documents below).

________________________________________________________________________________

________________________________________________________________________________

(ii) ____ Owner has no reports or records pertaining to lead-based paint and/or lead-based paint hazards in the housing.

Guest’s Acknowledgment (initial)

(c) ________ Guest has received copies of all information listed above.

(d) ________ Guest has received the pamphlet Protect Your Family from Lead in Your Home.

Certification of Accuracy

The following parties have reviewed the information above and certify, to the best of their knowledge, that the information they have provided is true and accurate.

Signature of Owner		Name of Owner		Date

Signature of Guest		Name of Guest		Date

Signature of Agent		Name of Agent		Date

Vacation Rental/Short Term Lease Agreement Booking Confirmation

Dear ________________________,

Thank you for selecting our property for your vacation.

The property is located at: ________________________________________

Arrival: ___________, 20___	After _____:_____ AM/PM                      (No early arrival please)
Departure: ___________, 20___	By _____:_____ AM/PM

Number of Adults: __________

Number of Children: __________

Your reservation deposit is due immediately in the amount of $__________.

Rental rate and fees are as follows:

Rental rate of $__________ x __________ (Check one) ☐ days ☐ weeks ☐ months	$__________
Cleaning service fee	$__________
Other fee: _______________	$__________
Other fee: ________________	$__________
State and local sales/rental taxes (__________%)	$__________
Total Amount Due	$__________
(Less reservation deposit due immediately)	($__________)
Total Balance Due	$__________

Please sign and return the attached lease agreement along with your reservation deposit.  The balance of the rental amount is due __________ days before your arrival date. When the total amount due is received, we will send instructions on how to access to the property.

Sincerely,

Vacation Rental Short Term Lease Agreement Checklist

Prior to Arrival:

     ☐ Signed and dated agreement

     ☐ Rental deposit

     ☐ Security deposit

     ☐ Balance due

     ☐ Keys and access information

Arrival:

     ☐ Check-in time: __________

     ☐ Go through inspection checklist

     ☐ Review rental rules and regulations

Departure:

     ☐ Check-out time: __________

     ☐ Go through inspection checklist

     ☐ Return keys

     ☐ Return security deposit

Inspection Checklist:

	Arrival	Departure	N/A	Notes
	Good	Good	Good
A/C Heater	☐	☐	☐
Lights	☐	☐	☐
Floors	☐	☐	☐
Walls	☐	☐	☐
Doors	☐	☐	☐
Windows	☐	☐	☐
Window treatments	☐	☐	☐
Screens	☐	☐	☐
Locks	☐	☐	☐
Fireplace	☐	☐	☐
Kitchen	☐	☐	☐
Refrigerator	☐	☐	☐
Oven	☐	☐	☐
Stove	☐	☐	☐
Dishwasher	☐	☐	☐
Garbage Disposal	☐	☐	☐
Bathrooms	☐	☐	☐
Bedrooms	☐	☐	☐
Living Room	☐	☐	☐
Dining Room	☐	☐	☐
Family Room	☐	☐	☐
Washer/Dryer	☐	☐	☐
Garage	☐	☐	☐
Backyard/Patio	☐	☐	☐
	☐	☐	☐
	☐	☐	☐
	☐	☐	☐
	☐	☐	☐

Guest acknowledges that he/she has inspected the Property and unless otherwise noted, everything is in good repair. Any damages upon departure shall be charged to Guest or deducted from the security Deposit.

SIGNATURES

Check-in Inspection		Check-Out Inspection
Signature of Guest		Signature of Guest
Signature of Owner		Signature of Owner