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Home Business Documents Emergency Action Plan

Emergency Action Plan Template

Create a standard process that your company can use in the event of an emergency with our emergency action plan template.

Published April 22, 2022

Emergencies can strike at any time, and confusion throughout your company will only sow more chaos. That’s why emergency action plans (EAP) are often required by OSHA. The quality of your emergency action plan is crucial. A strong emergency action plan can mean the difference between keeping your head above water and plummeting towards disaster.

Every company’s emergency action plan is different, but you can draft your own with ease. That way whatever disaster strikes, you and your company will be prepared.

Table of Contents
  • What Is an Emergency Action Plan?
  • When Is an Emergency Action Plan Required?
  • How To Write an Emergency Action Plan
  • Emergency Action Plan Template

What Is an Emergency Action Plan?

An emergency action plan is a standard process that your company can use in the event of an emergency. It outlines the roles of everyone involved, from employers to managers and employees. It is often accompanied by regular training so that everyone on the team knows their part in the emergency action plan. Your EAP may include details such as:

  • How to report an emergency
  • Evacuation and escape procedures
  • Operation procedures before evacuation
  • How to account for all employees
  • Rescue and medical assistance procedures
  • Emergency contact information

An emergency action plan can also be known as:

  • EAP
  • Business emergency plan
  • Emergency operations plan
  • Emergency response plan

When Is an Emergency Action Plan Required?

It’s always a good idea to have an EAP, though hopefully, you will rarely need to use it. Emergency action plans are put in place to prepare businesses for disasters that may require sheltering in place or evacuating as quickly as possible. You may need to use an emergency action plan in the event of:

  • Biological accidents
  • Bomb threats
  • Fires
  • Floods
  • Hazardous material spills
  • Heavy storms such as tornadoes
  • Hostile intruder situations or workplace violence
  • Structural failure

These are all situations in which confusion can lead to mayhem, and the organization of an EAP can save lives.

How Does an Emergency Action Plan Benefit Your Workplace?

  • Preventing injuries and fatalities to employees
  • Potentially minimizes structural damage
  • Reduces confusion by clearly communicating emergency procedures
  • Opens opportunities for B2B partnerships
  • Saves money on insurance by minimizing risk

How To Write an Emergency Action Plan

The more thorough your emergency action plan, the safer your company will be:

Step 1 – Emergency Phone Numbers

Set out emergency numbers, including not just the police and paramedics but security and building services as well as any other relevant service.

An example of where to include emergency phone numbers in our emergency action plan template
An example of where to include emergency phone numbers in our emergency action plan template.

Step 2 – Emergency Response Personnel

You should also designate who on your team will make up your emergency response personnel, from officials and coordinators to floor wardens and area monitors. Clearly specify the duties of each person in the event of an emergency. Make sure that there are team members designated to help those with physical disabilities. If you have remote workers or hybrid employees, ensure that you have additional designated emergency response personnel.

An example of where to include details about floor wardens and area monitors in our emergency action plan template..
An example of where to include details about floor wardens and area monitors in our emergency action plan template.

TIP

Create a chain of command with officers such as evacuation leaders.

Step 3 – Training

What kind of training will be employed to ensure the emergency procedures are well known? Make sure your team knows their individual responsibilities during an emergency and what types of emergencies pose threats.

An example of what training details you should include in our emergency action plan template.
An example of what training details you should include in our emergency action plan template.

TIP

Give all employees a copy of the emergency action plan in addition to training.

Step 4 – Critical Operations

Note any critical operations that may require someone to stay on-site in order to prevent further damage.

An example of where to include critical operation details in our emergency action plan template,
An example of where to include critical operation details in our emergency action plan template.

Step 5 – Evacuation

Include evacuation route maps alongside your emergency action plan and detail what types of emergencies require evacuations.

An example of evacuation details in our emergency action plan template.
An example of evacuation details in our emergency action plan template.

TIP

Include photos of things like key utility shutoff locations to make them easy to find.

Step 6 – Emergency Procedures

Finally, the emergency procedures section will take up the bulk of your emergency action plan. You need to detail emergency instructions for all possible scenarios. Cover situations such as fires and all potential natural emergencies relevant to your location. You should also consider including situations such as bomb threats, civil disturbances, and structure failure.

An example of where you should detail emergency procedures in our EAP template.
An example of where you should detail emergency procedures in our EAP template.

TIP

Let your departments review your EAP and give feedback for practicality.

Emergency Action Plan Template

An emergency action plan should read more like an outline or a form, with the steps clearly set out. Because there are so many details to include, it’s helpful to work from a premade template. A template will go into the details of all kinds of different emergencies and include several recommended steps to take. These steps are checked by OSHA regulations. Rather than spending hours or days creating your EAP, you can simply adjust a template to suit your needs.

Emergency Action Plan

Emergency Action Plan Screenshot

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Related Business Operations Documents

  • Work From Home Policy: Set rules and guidelines for your employees working from home with a work from home policy.
  • Employment Contract: Use this document to hire an employee for your business, and define details like wages and working hours.
  • Employee Vaccination Policy: Use our employee vaccination policy template if you require your employees to be vaccinated.
  • Employee Evaluation Form: Review your employees' performance with our employee evaluation form.
Emergency Action Plan Screenshot

Emergency Action Plan

Create your emergency action plan today!

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