Employee forms are used in every aspect of a relationship between an employee and an employer. Typical uses include agreeing on the terms of service, the policies both parties will adhere to, and the general administration of hiring employees.
Below, you can access a wide array of employee templates, from performance evaluations to onboarding checklists and leave requests, designed to help streamline HR processes and ease the running of your business and hiring employees.
Each template is customizable, allowing for alignment with company-specific policies. Elevate efficiency and regulatory compliance within your HR workflow through our selection of ready-to-use forms.
New Hire Forms
Employment Application
Efficiently search for suitable candidates to interview and hire at your place of business.
Background Check
Get permission to obtain and review the background and credit check of a potential employee
Job Offer Letter
Offer a job to a successful candidate.
Employment Contract
Use this document to hire an employee for your business, and define details like wages and working hours.
Policy Acknowledgement Forms
From a social media to dress code, find policies for your company here.
Federal and State Forms
Form I-9 (Employment Eligibility Verification)
Verify a new employee’s identity and eligibility to work in the United States.
Form W-2 (Wage and Tax Statement)
Provide your employees with a record of their earnings and withholdings over the course of a tax year.
Form W-4 (Employee’s Withholding Certificate)
Ensure correct and legal withholding of taxes from each pay check.
Employee-Provided Information
Direct Deposit Authorization
Deposit money directly into someone’s account.
Employee Information Form
Keep a record of employee information, such as contact information, job role, and emergency contact details.
Other Employee Forms
Employee Write-Up Forms
Document an employee’s performance, whether for disciplinary action or to praise their work.
Employee Complaint Form
Serve as a tool for human resources (HR) departments to make informed decisions about preventing harassment and illicit activity.
Leave of Absence Letter
Write to your supervisor to request a leave of absence from work in advance of your impending leave of absence.
Emergency Action Plan
Outline the roles of everyone involved, including employees, managers, and employers and being prepared for an unexpected situation!
Furlough Letter
Putting employees on furlough can be necessary in times of economic hardship or the temporary halting of business operations.
Recall to Work Letter
Invite a temporarily released or laid-off employee to come back to work.
Employee Reimbursement
Report expenses paid on behalf of a company to receive reimbursement.
Onboarding Checklist
Keep track of each element of the onboarding process and ensure each employee is onboarded successfully.
Workplace Incident Report
Capture and report incidents that cause injury on a job.
Leave of Absence Agreement
Document the terms and conditions of an employee’s leave of absence from a business.
Time-Off Request
Describe your need and create a formal written record of your time-off request.
Resignation Letter
Inform your employer about your intention to leave your current job.
Best Practices for Employee Forms
Effective employee forms management is crucial to an organization’s HR process. When optimized, it ensures regulatory compliance, facilitates onboarding, and streamlines operations.
Follow these best practices to manage your employee forms highly, efficiently, and effectively.
- Prioritise Form Filling: It’s crucial to prioritize the timely completion of employee forms. This includes everything from tax forms to personal data forms, emergency contact details, and job descriptions. Ensuring all forms are filled out promptly and accurately prevents potential legal hiccups and fosters a more organized work environment.
- Add Forms to Your Onboarding Checklist: Integrate them into your onboarding checklist to prevent employee form oversights. This guarantees that all necessary paperwork is completed during the new hire process. It also allows clarifying questions, promoting a positive onboarding experience.
- Implement a Storage System: A robust storage system is crucial to effective employee form management. This system should be easy to access, secure, and organized to retrieve and update forms quickly. Furthermore, consider a system with backups to avoid data loss.
- Digitize as Much as Possible: The digital transformation has rendered physical paperwork almost obsolete. Digitize your forms to increase efficiency, reduce errors, and enhance security. Digital documents are easier to track, update, and store, making remote work more feasible.
- Conduct a Yearly Form Review: Conduct a comprehensive review of your forms annually. This helps keep them up-to-date with the latest regulations and requirements. It’s also an opportunity to reassess and streamline the form-filling process based on employee feedback and process efficiency.