A Georgia bill of sale is a legal document used to record the sale of any personal property in the state of Georgia. You can use these Georgia bills of sale to sell a vehicle, boat, firearm, or other item. Depending on which bill of sale you need, you may need a notary public stamp before ownership can be legally transferred to the buyer.
Table of Contents
- Georgia Bill of Sale Requirements
- Georgia Vehicle Bill of Sale
- Georgia Boat Bill of Sale
- Georgia Gun Bill of Sale
1. Georgia Bill of Sale Requirements
Georgia requires all vehicle and vessel sales transactions to be recorded with a bill of sale. Bills of sale are to be submitted to the Georgia Department of Revenue (DOR) in order to register vehicles, and the Georgia Wildlife Resources Division (WRD) for registering vessels.
The DOR provides an official form, Form T-7, on its website, and the WRD provides the Certified Form for Vessels, though you can draft your own bills of sale, if you choose to do so. The document simply records that the purchase has taken place and serves as a valuable receipt for both the seller and the buyer.
Like all DOR and WDR forms, official bills of sale are only printed in English, though translators can be brought to the offices to aid in the filling out of forms.
Number of Copies
Once the buyer signs the original bill of sale, the seller should make two copies. The seller should keep one for his or her records and give the buyer one to do the same. The buyer will then file the original with the local tax commissioner’s office as part of the vehicle’s registration process.
Georgia Vehicle Bill of Sale
In Georgia, a bill of sale for a car does not need to be notarized. Like the state form provided, any hand-drafted bill of sale will have to contain the following information:
- The names, contact information, and signatures of the seller and the buyer
- The year, make, and model of the vehicle
- The sales date
- The purchase price
- An acknowledgement of liens
- Lien information
After Purchasing a Vehicle
Besides drafting your bill of sale, there are several other steps involved in the Georgia vehicle registration process. Here is a step-by-step guide:
- If you buy a vehicle from a dealership, they will likely handle all applicable paperwork for you.
- You are required to fill out Form MV-18J, the Application of Voluntary Registration Cancellation, in order to sell, gift, or donate your vehicle, or trade it in. Be sure to cancel your insurance first to avoid fines and penalties.
- You must fill out all pertinent sections of the title before giving it to the buyer. If the vehicle is less than 10 years old, you will have to provide the odometer reading. This is noted on the title. A title is not necessary if the vehicle was manufactured prior to 1986.
- You must provide the buyer with a bill of sale.
- You can register the vehicle without a title, using a bill of sale, or a certificate of origin, if the vehicle is a 1985 model or older. Otherwise, you will need to get the title from the seller.
- You will also need to get the registration from the seller. If the registration is missing or damaged, you can go to the local Tax Commissioner’s office after the vehicle is inspected by law enforcement and they run the vehicle identification number, or VIN.
- If the vehicle will be registered in one of the metro Atlanta-area counties, it will need to pass an emissions test in order to be registered.
- You will need to fill out Form MV-1, the Motor Vehicle Title/Tag Application.
- Bring Form MV-1, the title (if applicable), registration, bill of sale, proof of insurance, proof of Georgia residency, and the emission test results (if applicable) to the local Tax Commissioner’s office. You will have to pay the title fee of $18, registration fee of $20, and the license plate transfer fee of $20, along with applicable sales tax based upon the purchase price stated on the bill of sale.
- If you fail to register your vehicle within 7 days of purchasing it, the state will assess penalty fees which must be paid before you can legally transfer the title to your name.
5. Georgia Boat Bill of Sale
A boat bill of sale is required in Georgia, but it does not have to be notarized or witnessed. Each vessel bill of sale must contain:
- The sellers’ and buyers’ names, contact information, and signatures
- The year built or model year, make, and model
- The vessel length
- The date of sale
- The construction materials
- The colors, primary and trim
- The hull identification number, or HIN
While some DOR and WRD forms with regard to vehicle and vessel sales and registration contain a penalty of perjury statement, the bill of sale form does not. However, in accordance with O.C.G.A. Section 16-10-72, perjuring oneself can incur a punishment of a fine of up to $1000 and imprisonment of between 1 and 10 years.
- You are required to give the buyer a bill of sale, as proof of ownership, and it must contain enough information to positively identify the intended vessel. Other documents that adequately provide proof of ownership include: a dealer’s invoice, a transferred title to the buyer’s name, legal documents, lottery winner notifications, statements of gift, divorce decrees, spousal transfer papers, wills, lien holder papers, insurance claims, and pawn shop receipts.
- If you cannot find any of the listed examples to prove ownership, you may complete, sign, and give the buyer an Affidavit of Vessel Ownership Form.
- You must provide the buyer with the Georgia boat registration card. If you are not the last owner listed on the registration card, you will have to provide the buyer with bills of sale indicating the chain of ownership back to the owner that is listed.
- In Georgia, registration is required for all mechanically propelled vessels and all sailboats over 12 feet in length. Canoes, kayaks, rowboats, rafts, and any vessels that exclusively operate on private ponds or lakes are not required to be registered. Registrations extend for a period of 3 years.
- To register a vessel in Georgia, you are required to provide proof of ownership in order to do so. A bill of sale is usually sufficient, containing the criteria listed above.
- You will also need to fill out a Georgia Vessel Registration Application, and then retain the original registration card until your new registration card is received.
- For new vessels, you will need to acquire a copy of the manufacturer’s statement of origin. If the vessel is from out-of-state, you will need the title from the issuing state or the registration card if a title is not required in the former state. Homemade vessels will need to obtain a hull identification number, or HIN, from the DNR once they conduct an inspection.
- Submit all documents to the Georgia Department of Natural Resources (DNR), along with the applicable fees. Registration fees are dependent on the length of a vessel. Boats less than 16 feet are $35 to register, while 16 to 26 feet are $70, 26 to 40 feet are $140, and those over 40 feet are $210.
6. Georgia Gun Bill of Sale
Since firearm laws in Georgia do not require you to register, nor carry a permit for any firearm that is not legally categorized as a handgun, a gun bill of sale is not a legal necessity. However, you may issue a bill of sale as a courtesy to the buyer. Most firearm bill of sales should include the following:
- The buyers’ and sellers’ names, contact information, and signatures
- The make, model, caliper, and serial number
- The purchase price
- The sales date