A New York Bill of Sale is a document that lets NY residents transfer a piece of their property to someone else.
Bills of sale are often used to sell personal property like vehicles or firearms legally but can also be used to sell horses, boats, and other goods of value.
The buyer and seller must write their personal information and details about the item on the document.
After purchase, a Bill of Sale is a receipt of the exchange between the buyer and seller.
Types of Bill of Sale
A bill of sale and a title transfer indicated on the original title are required to legally sell a vehicle privately in New York. The document sufficiently records the transaction between the seller and buyer and helps to prevent fraudulent practices.
You may legally draft your vehicle bill of sale, which will be accepted. Notarization is not required by law.
A Bill of Sale must contain the following:
- The vehicle make, model, and year
- The Vehicle Identification Number (VIN)
- The odometer reading
- The seller’s and buyer’s names, contact information, and signatures
- The date of the sale
- The purchase price
While penalty of perjury statements are not pre-printed on New York bills of sale, the state does take perjury on DMV forms seriously.
It is considered second-degree perjury, defined by statute as “swearing falsely, under oath, with the intent to mislead a public servant.” It is regarded as a class E felony and is punishable by up to four years in prison.
You may draft your own in a language other than English, and New York will permit it as long as the document is filed with a proper English translation.
Number of Copies
The buyer and seller can make photocopies of the bill of sale for their records since the original must be filed with the local New York DMV branch.
Vehicle Registration Forms
- Bill of Sale
- Sales Tax Exemption Form (DTF-803), for out-of-state dealer purchases
- Sales Tax Paid in Another State Form (DTF-804) for out-of-state dealer purchases
- Vehicle Registration/Title Application (MV-82)
- Title with transfer portion completed (for used vehicles)
Odometer Disclosure Statement
- If the vehicle is less than ten years old) and the Damage Disclosure Statement, regardless of age
- Statement of Transaction (Form DTF-802)
- Registration fees
- Proof of insurance
Boat Registration Forms
- Bill of Sale
- Boat Registration / Title Application (Form MV-82B)
- Certificate of title
- Proof of identity
- Proof of ownership
Gun Registration Forms
New York requires the registration of handguns. (§ 400.00(16-a))  To apply for a handgun license or a rifle/shotgun permit, you need to bring
- Bill of Sale (notarized in some countries)
- State of New York Pistol/Revolver License Application (PPB3)
- Signed and notarized (where required) statements regarding arrest history, affidavit of familiarity, affidavit of co-habitant, and acknowledgment of person agreeing to safeguard firearms along with the application
- Name Verification
- Proof of Residence Address
- Birth Certificate for US citizens
- Alien Registration Card for applicants born outside the United States
- Color photos were taken within the last 30 days
Below is a sample of a New York Bill of Sale. You can download the form in PDF & Word format and fill it out.