Trailer Bill of Sale Form

A trailer bill of sale records the transaction involving the sale and purchase of a trailer, an unpowered vehicle towed by a powered vehicle. Most states’ Departments of Motor Vehicles (DMVs) require the buyer to present a bill of sale so they can register their trailer.

A trailer bill of sale is essential for both buyers and sellers:

Types of Trailers for a Bill of Sale

Here are some types of trailers you may record in your bill of sale when you purchase or sell one:

• Utility trailers: Utility trailers are open-top trailers with versatile purposes. For example, you can use them to move furniture or haul garden supplies.
• Enclosed trailers: Enclosed trailers have coverings that protect the cargo inside from the weather and road elements.
• Boat trailers: Boat trailers contain special features to transport boats safely.
• Dump trailers: Dump trailers have hydraulic lifts to transport and dump materials like gravel and dirt.
• Flatbed trailers: Flatbed trailers are flat and open, allowing their owners to transport oversized items that don’t fit in standard trailers.

Step 1 – Clean and Prepare

The first step is to clean the trailer, make any necessary repairs or improvements, and remove all personal belongings. Preparing the trailer for sale in this manner can increase its value and make it more appealing to potential buyers.

Step 2 – Determine the Market Value

Before selling, you need to determine its market value. You can research similar trailers in your area and compare their prices. Consider using online resources like TrailersUSA.com. You may also want to consult a professional appraiser for an accurate valuation.

Step 3 – Advertise the Trailer

Once you have determined the market value, it’s time to advertise it for sale. You can list your trailer on online marketplaces, social media, and local classifieds. Here are some websites to use:

• eBay.com
• Craigslist.org
• TrailerShopper.com
• TrailerTrader.com
• BuyMyTrailer.com

Ensure the ads include high-quality photos, detailed descriptions, and your contact information.

Step 4 – Screen Potential Buyers

As you receive inquiries about the trailer, it’s important to screen potential buyers to ensure their intentions are genuine and they have the funds to purchase it. You may want to ask for a deposit or proof of funds before scheduling a showing.

Step 5 – Meet with Potential Buyers

When you identify serious buyers, schedule a time for them to view the trailer in person. Allow them to inspect the trailer and answer any questions they have.

You can begin negotiating the sale price and terms if they show real purchase intent.

Step 6 – Fill Out and Sign the Bill of Sale

When filling out the form, be sure to include the following information:

• The date of the sale
• The names and contact information of the buyer and seller
• A description of the trailer, including the make, model, and year
• The vehicle identification number (VIN)
• The purchase price
• Any warranties or guarantees the seller includes in the sale

Once you’ve provided the above information, the buyer and seller should sign the document. Have both parties present photo identification to prove their identities.

Ensure the buyer and seller receive a copy of the signed document for their records.

Step 7 – Transfer Ownership of the Trailer

After executing the bill of sale, the buyer must take it to their local Department of Motor Vehicles (DMV) to transfer ownership. The buyer should also provide proof of insurance and pay any necessary taxes and fees.

Make sure to provide them with all necessary paperwork, including the bill of sale, title, and registration.

If the buyer doesn’t register with their state’s DMV, they won’t be able to haul the trailer legally on the road.

While the registration process may vary between states, here are some documents you might need to register your trailer:

• State-Issued ID: A state-issued ID, such as a driver’s license, helps you prove your identity.
• Application: A completed application shows your intent to register with your state’s DMV. You must obtain an application directly from your DMV.
• Statement of Transaction: A statement of transaction contains the terms and conditions of the sale.
• State-Specific Forms: Use a state-specific trailer bill of sale to verify your ownership and aid with the registration process.
• Title: Obtain the title from the original seller. If you purchased a new trailer, you may need to obtain a certificate of origin instead.
• Receipt for Paid Sales Tax: This receipt may be necessary to show your DMV you’ve paid the associated sales tax for the trailer.
• Proof of Insurance: Depending on your state, you may have to show proof of liability insurance for the trailer.
• Inspection Certificate: Your state may require a safety inspection for the trailer.

In addition to the above documents, you should also prepare to pay the associated fees for registering your trailer and any sales tax that comes with the process.

Step 1 – Gather the Parties’ Details

Collect the buyers’ and sellers’ information. Include their name, address, phone number, and email address.

If applicable, you can include the lienholder’s information.

Step 2 – Fill in Trailer Information

Details you should provide include the following:

You should also include information about the condition of the trailer. Refer to these options:

• New
• Excellent
• Very Good
• Good
• Fair

You can write down any additional information, including the date of the sale, relevant to this documentation section.

Step 3 – Provide Terms of the Sale

In this section, you should explain how the parties conduct the sale. For example, you need to specify whether the sale is a gift. If it’s a gift, you must clarify the relationship between the buyer and seller.

If it’s not a gift, record the purchase price and payment method, and explain why the buyer is purchasing the trailer for less than the fair market value (if applicable).

Furthermore, specify if the buyer will buy the trailer “as is” and if the seller will make no guarantees or provide warranties. If both parties agree, the buyer can assume all responsibility once they complete the sale. The seller can provide exceptions to the “as is” condition at their discretion.

Step 4 – Sign the Form

Once the buyer and seller agree to all the terms in the bill of sale, both parties should sign the form. Your state may require a witness or notary signature for validation.

You can usually find these requirements on your state’s DMV website. Call or visit your local DMV office if you have trouble finding the requirements online.

Even if it’s not required, it’s a good idea to have a third party witness your signature and sign the document in case of a future dispute over the sale.