Cybersecurity Incident Report Template

What Is a Cybersecurity Incident Report

A cybersecurity incident report is a formal document used to record the key facts and response to a security incident—such as unauthorized access, data leaks, malware, or phishing attacks. Organizations use these reports to trigger an incident response, investigate the root cause, and prevent future occurrences.

You should file a report when a cybersecurity threat affects your systems, staff, or customers—even if the impact appears minimal. Reporting is critical in both the private sector and for federal government agencies, helping organizations respond quickly and maintain business continuity.

Well-documented reports help with:

• Internal incident management
• Regulatory and legal obligations
• Communication with regulatory bodies, partners, or affected parties
• Informing future updates to your incident response plan

What Are Cybersecurity Incidents

Cyber incidents are unplanned events that threaten or compromise your organization’s data, network, or systems. Examples include:

• Phishing attempts or credential theft
• Malicious software (e.g. ransomware, viruses)
• Unauthorized access to sensitive information
• Attacks on critical infrastructure
• Service disruptions like DDoS attacks [1]
• Insider threats or suspicious user behavior

These incidents can affect affected systems, customer trust or even national security—so timely and accurate documentation is key.

How to Write a Cybersecurity Incident Report

A good cybersecurity incident report provides a detailed account of what happened, what was done and how you’ll prevent it from happening again. Your report should follow an incident response process for consistency and clarity. Here’s what to include:

1. Initial detection and incident details: Record the date, time, and how the threat was identified (e.g. firewall alert, automated alerts, staff report).
2. Type of incident: Was it a phishing attack, system breach, or compromised credentials?
3. Initial report and timeline: Include the initial assessment, when it was discovered, and what was done.
4. Affected systems and parties: Document what systems were impacted and who was involved or affected (e.g. users, vendors, affected customers).
5. Incident response summary: What actions were taken to contain the incident, e.g., system isolation, password resets, or forensic review?
6. Notifications: Who was notified—incident response team, law enforcement, compliance teams?
7. Post-incident analysis: Review the event and your incident management approach to improve for future incidents. If human error contributed, consider using an employee write-up form to document the behavior.

Where to Report Cyber Security Incidents

Internal incidents should first be reported to your IT or cybersecurity team. If needed, notify relevant parties such as vendors, law enforcement, or federal agencies like the Cybersecurity and Infrastructure Security Agency (CISA). For regulated industries, reporting may be required by law to maintain regulatory compliance.

Cybersecurity Incident Report Sample

Below, you can view a sample cybersecurity incident report. This template is customizable using our document editor, you can then download the report in PDF or Word format.

What Should Organizations Do Before a Cybersecurity Incident Happens

Preparation is key. Before a breach ever occurs, organizations should:

• Have a formal incident response plan
• Have a trained, ready incident response team
• Define roles for IT, legal, communications, and executive stakeholders
• Deploy and monitor security tools
• Educate staff about phishing and digital hygiene
• Have secure data backup systems and test recovery procedures
• Have procedures for reporting cyber incidents internally and externally
• Include digital threats in your employee handbook and your business continuity plan

Proactive planning minimizes further damage, speeds up recovery, and gets business back to normal quickly while aligning with industry standards and regulatory compliance requirements.

Report Cybersecurity Threats Quickly with Legal Templates

Every second counts during a cybersecurity incident. Legal Templates provides a ready-to-use cybersecurity incident report template to document threats, support your incident response, and meet regulatory compliance needs. Use the form to capture key details, coordinate your security team, and take control of the situation before it escalates.

Frequently Asked Questions