A verification form authenticates the information an individual provides about themselves. It often contains a section confirming that the verifying party has the individual’s consent to retract and confirm their information. Then, the verifying party fact-checks the information and signs the form, confirming the accuracy of the supplied information.
Why Is Verification Important?
Verification is important because it prevents individuals from committing fraud or using misinformation to damage a company’s reputation or legitimacy.
By Type
Confirm your current or past employment status.
Employment
Verify your current income to qualify for a loan or accomplish another financial goal.
Salary
Confirm a tenant's identity and rental background.
Rent (Landlord)
Collect accurate information about a patient’s insurance coverage before dental treatments.
Dental Insurance
Confirm that a patient has adequate health insurance coverage before offering medical treatment.
Medical (Health) Insurance
Used to verify the auto insurance coverage of a policyholder.
Auto Insurance
Fill out to verify their mortgage payment history.
Mortgage
Verify your pregnant status to inform your health insurance provider, qualify for government status, or fulfill another purpose.
Pregnancy
Utilize when registering an out-of-state motor vehicle.
VIN
Utilized by organizations like DHS to confirm an individual’s income and employment status.
Wage Verification Form
How the Verification Process Works
Step 1 – Seek Completion of Your Verification Form
Begin by seeking completion of your verification form. Supply the verifying party with the form and ask them to fill in the essential details.
Before they can proceed with this process, you may need to provide them with important information. For example, you can provide your contact information, identification (like a government-issued driver’s license), and instructions for filling out the form, including the details you want them to verify. You may also have to issue them authorization to permit them to release your information.
Step 2 – Fill out Supporting Applications
Depending on what you seek verification for, you may have to fill out supporting applications. For example, individuals seeking to join a member organization or apply for a grant may have to fill out an organization-specific application to explain why they’re pursuing their specific goals.
Step 3 – Provide Additional Documents
Along with an application and your verification form, you may have to provide additional documents. The types of documents you must supply will depend on your goals and the organization’s requirements, but they may include the following:
- Letters of recommendation
- Reference letters
- Service level agreements
- Project proposals
- Business plans
- Partnership agreements
Step 4 – Wait for a Decision
Wait for a decision from the sanctioning group or organization. The organization may accept you as a member or partner if the verification process confirms that you meet all their criteria. However, if the body notices insufficient evidence or discrepancies, they may reject your application.
Common Instances When You’d Need Verification
Here are some common instances when you’d need verification:
- Housing: Landlords may want to verify your background, including your identity and credit history, to assess your suitability as a tenant.
- Medical: Medical verification helps healthcare providers provide the proper treatment for your current condition.
- Employment: Landlords may want to know that you have a job that pays you a high enough salary to cover rent comfortably.
- Insurance: Third parties, such as dentists, doctors, or DMV offices, may need to verify that you have insurance to proceed with claims or offer services to you.
